Senior Building and Property Maintenance Officer (SOG/ST 6)

Job Purpose

Under the supervision of the Civil Works Engineer (SOG/ST 8), the Senior Building & Property Maintenance Officer (SOG/ST 6) identifies, schedules, monitors and oversees the maintenance of all the Ministry’s and its Agencies’ buildings and properties island wide. 

In addition, the incumbent collaborates with the Project Management Unit in managing the construction of new buildings as well as the refurbishing of existing buildings. 

Key Responsibilities

Management/Administrative:

• Provides administrative and technical guidance to staff; 
• Coordinates and deploys the material resources necessary for the daily operations;
• Organises and coordinates and attends various meetings and training sessions;
• Identifies existing and potential problems and makes recommendations for resolution;
• Develops staff work plans for the Unit; 
• Liaises with Heads of Divisions/Units/Branches, Parish Managers (RADA), Heads of Agencies affiliated with the Ministry to ascertain, prioritize and make recommendations for the maintenance programmes and for the supply of material; 
• Prioritises, delegates and schedules work and allocates monthly mileage to travelling officers; 
• Prepares monthly reports on all work in progress. 

Technical/Professional:

• Ensures that surveys are conducted to gather field data for the preparation of contract documents; 
• Prepares contracts for Ministry buildings, properties and drains island wide;
• Prepares and establishes standards, specifications and rates for Contractors;
• Prepares invitation of tender documents and makes recommendations to the Head of the Contracts Committee; 
• Prepares specifications and drawings of buildings constructed, refurbished or maintained;
• Prepares bills of quantities and tender documents inviting contractors to tender;
• Identifies interviews and selects contractors, sub-contractors, and tradesmen to undertake work to be carried out on contractual basis; 
• Supervises maintenance, construction and repair personnel at various stages of the work cycle; 
• Maintains and verifies records in relation to the execution of contracts;
• Monitors the construction, repairing/refurbishing of all buildings; 
• Provides technical guidance to contractors; 
• Liaises with officers with responsibility for Transport, Housing and Works to establish and ascertain list of approved contractors and schedules of rates; 
• Checks and certifies all bills and contracts for payment; 
• Manages the preparation of the relevant payment vouchers. 

Human Resources:

• Ensures that staff is aware of and adhere to the policies, procedures and regulations of the Section; 
• Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommend and/or initiates corrective action where necessary to improve performance and/or attaining established personal and/or organisational goals; 
• Participates in the recruitment of staff for the Branch/Section and recommends transfer, promotion, termination and leave in accordance with established human resource policies and procedures; 
• Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching; 
• Ensures the welfare and developmental needs of staff in the Branch/Section are clearly identified and addressed; 
• Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Branch’s and organisation’s goals;
• Allocates and schedules work; 
• Performs other related duties assigned from time to time.

Required Knowledge, Skills and Competencies

Core: 

• Good oral communication skills 
• Good written communication skills 
• Strong leadership skills 
• Strong customer and quality focus skills 
• Good problem-solving and decision-making skills 
• Good conflict management skills 
• Good interpersonal skills 
• Compliance 
• Integrity 
• Teamwork and cooperation 
• Excellent time management skills 

Technical: 

• Sound knowledge of the field of plumbing, electrical repairs and building construction
• Sound knowledge of the operations of Government / Knowledge of the Ministry’s policies and procedures 
• Sound knowledge of the Building Regulations 
• Sound knowledge of safety regulations and programmes 
• Proficient in the use of relevant Software Applications 
• Good report writing skills 

Minimum Required Qualification and Experience

• BSc. Degree in Construction Engineering & Management or any equivalent, accredited qualifications 
• Two (2) years’ work-related experience. 
• Holder of a valid General Drivers’ Licence 

Special Condition Associated with the Job

• Required to travel island wide, including travel to remote locations. 
• May be exposed to conflicts / difficulties on the construction sites. 

 
Please note that only shortlisted applicants will be contacted.