Senior Inspection Officer (GMG/SEG 1) - Department of Co-operatives and Friendly Societies

Contract Type
Accounting & Finance
Competitive Salary
Date Posted
Expiry Date
The incumbent will conduct on-site and off-site examinations aimed at regulating the Societies’ affairs for compliance to the written Acts and regulations, rules and other relevant laws under which they are registered.


Key Responsibilities


  • Liaises with Societies and Charitable Organizations for setting meeting appointments;
  • Represents  the Department  at meetings,  conferences,  retreats and  other  functions in order  to  disseminate  and  obtain  information regarding  the  movements  facilitated  by charter under the various Acts and regulations;
  • Reports  to   the  Regional Manager on issues relating to regulatory activities and achievements.


  • Conducts on-site and off-site  inspections using established format to  determine viability, prudent management, safety and soundness of Societies’ and Charitable Organization operations  with a view  to  ensure  adherence to the Acts and regulations and their respective rules;
  • Analyzes and correlates the data from inspection conducted and submits findings to the Regional Manager;
  • Checks Societies’ accounting and other statutory records to ensure currency, accuracy and readiness for Annual Audits;
  • Analyzes the financial status/operations of Societies by reviewing  Annual and  Monthly Financials to  ensure compliance of returns vis-à-vis established standards and makes recommendations to the Regional Manager based on findings;
  • Attends  Board,  Annual and Special General Meetings to provide constitutional and technical  advice on decision-making such as amendment of  rules, parliamentary procedures, elections of committees  in   accordance with the established statutes governing the Societies; also Board of Directors meetings to  provide technical advice to Registered Charities;
  • Develops Strategic and Development/Operational Plans for Societies to ensure commonality of purpose, efforts and to enhance futuristic growth;
  • Gives  technical assistance to incorporated and unincorporated registered Charitable Organizations;
  • Provides post inspection technical assistance to registered Charitable Organizations;
  • Examines Annual Returns for Charitable Organizations;
  • Examines  Financial Statements for Charitable Organizations in order to ensure they have been audited by an  approved Auditor and have been audited in accordance with International Financial Reporting Standards also that  they are  in compliance  with their charitable purpose;
  • Reviews/examines  fit and  proper  Questionnaires to  ensure  compliance with Charities Act;
  • Reviews applications to facilitate renewal of Charitable Organizations;
  • Attends Stakeholder meetings regarding charities;
  • Engages in ongoing  review and networking with  all other technical staff  in relation to all the Acts and Regulations for Societies and registered Charitable Organizations.

Human Resource:

  • Ensures that Annual Evaluations are prepared and submitted to the Regional Manager;
  • Ensures compliance to policies pertaining to leave requirements;
  • Assists the Regional Manager in training  and monitoring the activities of holiday workers and job experience personnel.


  • Conducts training/presentation at forum as requested by the Director;
  • Assists with the preparation of Quarterly/Annual Reports;
  • Develops forms to be used to gather information;
  • Disseminates  information  to external clients and the public pertaining to the entities registered under the various Acts and Regulations;
  • Performs other functions that  may be assigned from time to  time  by the Regional
  • Manager, Director of Inspectorate or the Registrar.


Required Knowledge, Skills and Competencies

  • Knowledge of the Department of Co-operatives Societies Act and Regulations
  • Knowledge of the Friendly Societies Act and regulations
  • Knowledge of the Charities Act
  • Knowledge of Industrial and Provident Societies Act
  • Knowledge of the Agricultural Loan Societies and Approved Organisations Act
  • Excellent Knowledge of Micro Management
  • Positive attitude towards Job and Customer focused
  • Initiative to undertake assignments with minimal supervision
  • Excellent Oral and Written Communication skills
  • Excellent Time Management and Organizing skills
  • Sound Judgment and Analytical skills
  • Excellent Problem Solving skills and tenacity
  • Ability to multi-task and prioritize
  • Ability to learn quickly and adapt
  • Excellent Interpersonal skills
  • Proficiency in the use of computer applications


Minimum Required Qualification and Experience

  • Bachelor’s Degree or equivalent in Management Studies or Business Administration major in Accounting and/or Finance would be an asset;
  • Two (2) years working experience in similar capacity.


Special Conditions Associated with the Job

  • Ability to work outside the normal working hours (nights, weekends and on public holidays);
  • Must be the holder of a valid Driver’s Licence and must have access to a reliable motor vehicle;
  • Ability to travel extensively throughout the Region;
  • Be able to work in volatile communities.


Please note that only short listed applicants will be contacted.



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