Senior Payroll Officer (FMG/AT 3)

Organisation
Ministry of Science, Energy and Technology
Reference
VAC-30882
Contract Type
Not Vacant
Industries
Accounting & Finance
Location
Kingston
Salary
Competitive Salary
Date Posted
11/02/2019
Expiry Date
27/02/2019
The Senior Payroll Officer is directly responsible for the control and payment of salaries and wages for the Ministry.

 

Key Responsibilities

Administrative/Managerial:

  • Prepares Individual Work Plan;
  • Prepares Status and other reports as required;
  • Attends meetings as required.

 

Technical:

  • Administers the Monthly Payroll for temporary staff in the Ministry and externally funded project staff;
  • Requests information from the Agencies for the preparation and submission of Statutory Payments to the Accountant General’s Department (AGD) and the Ministry of Finance and the Public Service;
  • Ensures the Commitment Vouchers for the Agencies are prepared and submitted on time for the funding of salary accounts;
  • Prepares Virement for the Ministry and its Agencies;
  • Reconciles Payroll Taxes to ensure that correct amounts are paid over to Tax Administration Jamaica (TAJ);
  • Enters and maintains all relevant information electronically and manually in connection with the payment of salaries on the payroll system, such as:-
    • Salary particulars for employees, appointment dates, anniversary dates for the payment of increment, post centre, salary scale, present salary and notes re acting appointments and promotions, etc.
    • Details of deductions to be made from salaries
    • Transfers, resignations, dismissals, Study and Vacation Leave and dates of resumption and assumption;
  • Ensures that salary is correctly computed by the system and any differences/errors found are promptly corrected;
  • Ensures that advances and overpayment of salaries are promptly recovered;
  • Maintains and balances the “On and Off” Salary Control Register for each payroll run;
  • Maintains Employee Earning Records;
  • Checks and verifies that all Statutory Deductions and other authorized deductions are made and paid over promptly;
  • Ensures that annual returns such as Income Tax, National Insurance Scheme (NIS) and National Housing Trust (NHT) are submitted promptly after the end of the year;
  • Ensures deductions cheques are prepared and dispatched to the Registry on time for delivery to the entities;
  • Assists with preparing Personnel Emoluments Budgets by providing information to the Management Accounts Section with the following particulars on each member of staff:
    • Name of employee
    • Present salary
    • Date of appointment
    • Date for the payment of incremental salary adjustments, etc.;
  • Assists with compiling and arranging payroll related matters to the AGD for the processing of Payroll;
  • Provides letters to employees or organizations upon requests regarding:
    • Salary payable
    • NHT contributions
    • Income Tax, etc.;
  • Performs any other duties assigned from time to time.

 

Required knowledge, Skills and Competencies

  • Good Oral and Written Communication skills
  • Customer and Quality Focus
  • Good Interpersonal skills
  • Good Problem Solving, Decision Making, Planning, Analytical and Organizing skills
  • Goal/result oriented
  • Excellent knowledge of Government Administration Systems, laws and policies and other instructions governing both the financial and operational aspects of the Ministries and portfolio Agencies such as the Staff Orders, Public Service Regulations and the FAA Act
  • Excellent knowledge of Accounting standards, principles and practices

 

Minimum Required Qualification and Experience

  • AAT Level 3, or;
  • ACCA-CAT Level C, or;
  • ACCA Level 1, or;
  • Diploma in Accounting from a recognized University, or;
  • Associate of Science Degree in Accounting, MIND, or;
  • Diploma in Government Accounting, MIND i.e. Government Accounting Levels 1, 2 and 3, or;
  • Bachelor’s Degree in Accounting or Management Studies with Accounting or BBA from a recognized University.

 

Salary range $1,049,068 – $1,247,012 per annum and any allowance(s) attached to the post.

 

Please note that only short listed applicants will be contacted.

 

 

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