Senior Project Engineer (SOG/ST 7)

JOB PURPOSE:

Under the general direction of the Head, Project Implementation Monitoring and Evaluation (Infrastructure Projects), the Senior Project Engineer is responsible tracking, validating, measuring and reporting on physical and financial performance, outputs and outcomes of a portfolio of public investment infrastructure projects; providing guidance to project managers and project personnel on recommended corrective measures that will allow infrastructure projects in development and under implementation to maintain their focus and deliver their planned outputs and outcomes within the approved cost and time. 

KEY RESPONSIBILITIES:

Technical Responsibilities 

• Supports the Director in enforcing the use of the Public Investment Management Information System (PIMIS) by specified public sector to facilitate the systematic collection, analysis and use of project information to enable (a) On-going review and monitoring of projects during implementation and the Ex post assessment of the impact and outcomes of these projects; 
• Undertakes physical and financial monitoring of public investment engineering projects, including project site visits, examining project documentation, meeting with project managers to enable the collection of data, inputs, activities, outputs and outcomes; 
• Conducts budget-linked assessments of public investment projects to inform the budget planning, preparation and management process including the establishment of realistic medium term expenditure ceilings for the infrastructural projects within the PSIP; 
• On the basis of performance information collected from the monitoring of infrastructural projects, advises the Director on financial cash flows and spending requirements to support effective implementation of the projects, as well as budgetary adjustments required during the budget management phase;
• Supports the Director and other M&E staff in the building and maintaining results-based M&E capacities in Central Government; 
• Leads the analysis and interpretation of data collected on infrastructural projects to determine whether the projects are on target to achieving their intended outputs, outcomes and impact and ensure that the resulting findings, advice and recommendations are available to stakeholders in a timely manner; 
• Provides feedback, monitoring reports and presentations to relevant stakeholders, on the implementation progress of infrastructure projects to inform In-Year budget rationalization and re-prioritization; 
• Ensures that infrastructural project monitoring plans are aligned with the M&E framework provided in the Project Appraisal Document (PAD) produced by the PIAB for each Public Investment Project and approved by the PIMC to inform the monitoring and evaluation plan of new PIPs’; 
• Monitor the internal and external resources requirements of infrastructure projects to ensure that these projects adhere to approved scope, schedule, and budget; 
• Monitors the quality and timeliness of construction deliverables, the utilization of inputs and resources, and the physical and financial progress of the infrastructural projects within the PSIP (including PPPs and Joint Ventures) 
• Oversees the conduct of basic project completion reviews on infrastructural projects that records whether projects were finished within the original (and amended) budget and time frame, and whether the outputs were delivered as specified; 
• Provides support to MDAs monitoring efforts geared towards making corrective actions to findings and recommendations (weaknesses and or deficiencies) provided to improve project performance and implemented; 
• Ensures that requests from project implementing entities for changes to infrastructure PIPs are assessed for impact on project budget, project milestone schedule/scope the findings and recommendations to relevant stakeholders; 
• Works collaboratively with Budget Planning, Preparation and Management analysts to establish the quarterly cash flow requirements for infrastructure projects with a view to achieving efficient and effective resource allocation; 
• Provides evidence-based medium term projections as to the fiscal space requirements of new and ongoing public investment infrastructure projects;
• Provides technical advice for reports to the Public Investment Management Committee (PIMC)on the status of infrastructure project development;
• Provides technical advice to support preparation of the PSIP Policy Paper, the PSIP Report and other ad hoc reports; 
• Utilizes earned value analysis as a monitoring tool to forecast total cost and date of completion, based on trend analysis or application of the project’s “burn rate” of infrastructure projects under implementation; 
• Provides technical support to implementing entities of infrastructure project during the budget planning and preparation process to support budgetary 
• allocations based on the actual physical and financial performance of the projects and other constraints as revealed in project monitoring reports;
• Utilizes the approved data validation mechanisms and processes to validate the accuracy, clarity, and details of data uploaded to the PIMIS prior to the data being finalized and approved for dissemination to stakeholders;
• Supports the Director in mid-term reviews to determine the extent to which infrastructural projects are achieving their desired outcome within time and budget; 
• Supports the Director in preparing for presentation to key stakeholders at quarterly PSIP review meetings with Project Management staff;
• Supports the Director in collaborating with specified public sector in the conduct of midterm and ex-post evaluation of projects to identify: project specific factors influencing project performance; systemic, strategic, policy, legal etc. factors which has impacted on the poor performance of programs and projects; 
• Supports entities within the specified public sectors in conducting timely ad hoc impact assessment of completed activities, and report on the impact of the activity on overall project outcome; 
• Performs quality control tasks on budgets, schedules, plans, and contractor’s performance and include in Monitoring Reports; 
• Ensures that physical and financial performance data of infrastructure projects uploaded to the PIMIS by project managers in executing agencies, is validated prior to inclusion in Project Reports; 
• Represents the Unit on various committees and at meetings, workshops and other activities, as required; 

REQUIRED COMPETENCIES:

• In-depth knowledge of construction industry regulations. 
• Knowledge of the Financial Administration and Audit (FAA) Act,
• Sound knowledge of GOJ policies procedures, rules and regulations 
• Knowledge and familiarity with the legislative, regulatory and governance framework of the Public Investment Management System 
• Sound appreciation of risks identification and strategies for mitigation
• Excellent critical reasoning, quantitative and qualitative analysis skills 
• Ability to collaborate with relevant stakeholders to provide relevant information for on-going evaluation of project activities, effects and impacts. 
• Ability to compile and analyse data and prepare comprehensive reports
• Problem Solving & Analysis - Possess the ability to identify and analyze work related problems and generate innovative or appropriate solutions
• Communication - Possess excellent written and oral communication skills.
• Initiative & Judgment – Possess the ability to exercise initiative and sound judgment. 
• Interpersonal Skills - Possess the ability to interact co-operatively with others and able to build long term internal and external relationships.
• Planning and Organizing – Possess the ability to plan, organize and structure time efficiently; meticulous, quality conscious and thorough in approach to organizational activities. 
• Quality of Output - Deliver output of a consistently high quality;
• Teamwork - Be a team player; 
• Strong customer relations skills; 
• Proficiency in the use of relevant computer applications; 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE:

• Masters’ degree in Civil/Construction Engineering and management.
• Four (4) years’ work experience in contract management, project implementation and monitoring. 

OR 

• Bachelors’ degree in Civil/Construction Engineering and management.
• Six (6) years’ work experience in contract management, project implementation and monitoring. 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB:

• Working conditions with numerous critical deadlines. 
• May be required to work long hours, on weekends and public holidays;
• Frequent visits to project sites and site meetings involving a range of project personnel. 

Please note that only shortlisted applicants will be contacted.