Senior Public Investment Project Implementation Monitoring and Evaluation Analyst (SOG/ST 7)

JOB PURPOSE:

Under the general direction of the Director, Director, Public Investment Project Implementation Monitoring and Evaluation, the Senior Public Investment Project Implementation Monitoring and Evaluation Analyst is responsible for tracking, validating, measuring and reporting physical/ financial performance, and outputs and outcomes of public investment projects at their developmental and implementation phases within the Specified Public Sector to ensure that the projects maintain their focus at the design and implementation phases, deliver their planned objectives within the approved time, cost and budget; 

KEY RESPONSIBILITIES:

Technical Responsibilities 

• Supports the Director in enforcing the use of the Public Investment Management Information System (PIMIS) by the Specified Public Sector in the monitoring and evaluation of public investment projects to facilitate the systematic collection, analysis and use of project information;
• Monitors the performance of public investment projects against plans and track their compliance with established standards and regulations;
• Validates data uploaded to the PIMIS by project managers and other authorized project management functionaries in respect of project within the PSIP; 
• Supports ex post evaluation of PIPs in order to provide an objective assessment of the impact of public investment projects; 
• Utilizes approved tracking mechanism to ensure that Public Investment Project managers are in compliance with established standards and regulations of the Public Investment Management System (PIMS); 
• Conducts budget-linked assessments of public investment projects to inform the budget process and enhance budget planning, preparation and management; 
• Uses information from project performance to advise the Director/Senior Director of monthly financial requirements and any budgetary adjustments required during the budget management phase; 
• Supports the Director in the activities being implemented to facilitate institutionalization and maintenance of results-based M&E capacities in Central Government; 
• Conducts analyses of projects to determine whether the projects are on target to achieving their intended outputs, outcomes and impact; 
• Uses Earned Value analysis as a monitoring tool to forecast total cost and date of completion, based on trend analysis or application of the project’s “burn rate” of projects under implementation; 
• Supports MDAs in the development of their key performance indicators KPIs) to enable the measurement of achievements against stated objectives;
• Provides technical advice on project performance to inform the budget planning, preparation and management process; 
• Undertakes data validation on the performance metrics of PIPs from the monitoring and evaluation process; interprets the data ensures its availability in a timely manner; 
• Provides guidance on monthly cash flow and funding requirements to assist in determining monthly warrant allocations for public investment projects;
• Utilizes the Project Appraisal Document (PAD) produced by the PIAB for each Public Investment Project approved by the PIMC, to inform the Monitoring and Evaluation Plan of new PIPs; 
• Supports the Budget Planning and Preparation Branch in establishing realistic medium term expenditure ceilings for the PSIP; 
• Reviews project concepts, and work plans and recommends the level of resources required by entities at the pre-investment stage of the project cycle to support development of PIPs project proposals and business cases 
• Support and/or conducts basic project completion reviews to include examination of projects after project end date to determine whether the project was finished within the original (and amended) budget and time frame, and whether the outputs were delivered as specified;
• Monitors MDAs efforts at corrective actions to ensure that findings and recommendations (weaknesses and or deficiencies) to improve project performance are implemented; 
• Assesses requests from project implementation entities for changes to PIPs for impact on project budget, project milestone schedule/scope, and critical resources and advise the Director on the recommendations to be provided to the MDAs and the Public Investment Management Committee (PIMC); 
• Identifies risks and makes recommendations for mitigation strategies and corrective actions when these risks materialize; 
• Assists the Director in organizing and conducting mid-term and post-project evaluations and prepare periodic progress reports on projects with the support of relevant stakeholders; 
• Prepares Project Monitoring Reports for key stakeholders in the agreed format in line with informational requirements and within required timelines;
• Represents the Unit on various committees and at meetings, workshops and other activities, as required. 

REQUIRED COMPETENCIES:

• Knowledge of the Financial Administration and Audit (FAA) Act,
• Sound knowledge of GOJ policies procedures, rules and regulations
• Knowledge and familiarity with the legislative, regulatory and governance framework of the Public Investment Management System 
• Sound appreciation of risks identification and strategies for mitigation
• Excellent critical reasoning, quantitative and qualitative analysis skills
• Ability to collaborate with relevant stakeholders to provide relevant information for ongoing evaluation of project activities, effects and impacts.
• Ability to compile and analyze data and prepare comprehensive reports
• Problem Solving & Analysis - Possess the ability to identify and analyze work related problems and generate innovative or appropriate solutions
• Communication - Possess excellent written and oral communication skills.
• Initiative & Judgment – Possess the ability to exercise initiative and sound judgment. 
• Interpersonal Skills - Possess the ability to interact co-operatively with others and able to build long term internal and external relationships.
• Planning and Organizing – Possess the ability to plan, organize and structure time efficiently; meticulous, quality conscious and thorough in approach to organizational activities. 
• Quality of Output - Deliver output of a consistently high quality;
• Teamwork - Be a team player; 
• Strong customer relations skills; 
• Proficiency in the use of relevant computer applications;

QUALIFICATION/EXPERIENCE: 

• Masters’ degree in Economics, Development Studies, Business Administration, Public Sector Management, Project Management or a related field; 
• Four (4) years’ work experience in monitoring and evaluation; 

OR 

• Bachelors’ degree in Economics, Business Administration, Public Sector Management, Project Management or a related field; 
• Six (6) years’ work experience in monitoring and evaluation; 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB:

• Working conditions with numerous critical deadlines. 
• May be required to work long hours, on weekends and public holidays;
• Frequent visits to project sites and site meetings involving a range of project personnel. 

Please note that only shortlisted applicants will be contacted.