Senior Public Procurement Officer (GMG/SEG1)

Reference
VAC-43012
Contract Type
Full-Time
Industries
Accounting & Finance, Procurement, Logistics & Supply Chain
Location
Mandeville
Salary & Benefits
Salary range $1,640,253 – $1,949,746 per annum
Date Posted
18/11/2022
Expiry Date
02/12/2022
The Southern Regional Health Authority (SRHA) invites applications from suitably qualified persons for the position of Senior Public Procurement Officer (GMG/SEG1) in the Regional Office.


Job Purpose
Under the general supervision of the Director - Public Procurement, the incumbent will assist in the procurement processes required for the acquisition of goods and services essential for the operation of the Southern Regional Health Authority. The incumbent will ensure that all procurements are conducted in accordance with the Government of Jamaica procurement guidelines (Public Procurement Act 2015).

Minimum Required Qualifications and Experience The ideal candidate must possess:

  • Bachelor’s Degree in Management Studies, Accounting, Business Administration, Public Administration, Public Sector Management, Economics or any other related field;
  • Certificate in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 from MIND;
  • Three (3) years’ experience in related field:

or

  • ACCA Level 2
  • Certificate in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 from MIND;
  • Three (3) years’ experience in related field:

or

  • Diploma in Business Administration, Accounting or any other related field;
  • Certificate in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 from MIND;
  • Five (5) years’ experience in related field:


Required Knowledge, Skills and Specialized Techniques

  • Good oral and written communication skills
  • Ability to work in a team
  • Ability to work on own initiative
  • Good interpersonal skills
  • Integrity
  • People Management Skills
  • Problem Solving and Decision Making Skills
  • Excellent Time Management skills


Technical

  • Extensive knowledge of Government Procurement guidelines and procedures
  • Excellent knowledge of contract administration
  • Ability to research and evaluate technical proposals and recommend contracts for award
  • Knowledge of office management principles, practices and procedures
  • Excellent knowledge of accounting practices as applied to procurement procedures
  • Working knowledge of computer applications


Key Responsibilities will include:

  • Preparing Invitation to Bid and Tender advertisements
  • Preparing RFQ/RFP for goods, general and consultancy Services
  • Obtaining quotations/tenders from appropriately qualified suppliers/Consultants
  • Serving as an e-procurement Tender Opening Officer
  • Maintaining Procedure records in good order to facilitate audit and other reviews
  • Preparing Quarterly Contracts Award report to be submitted to Integrity Commission (QCA Report)
  • Maintaining a data base of all bonds and insurances and ensure that they are current at all times and take responsibility for the safe keeping and return or all relevant documents


Procurement Process Management

  • Preparing and reviewing technical specifications in collaboration with stakeholders, refining and preparing of Request for Quotation (RFQ) for bidding process.
  • Reviewing and evaluating proposals and bids received and assisting with the process of engaging consultants and suppliers.
  • Preparing and reviewing Terms of Reference (TORs) for preparation request for proposals (RFP) bidding documents for all required procurement activities.
  • Liaising with relevant health facilities/ department and stakeholders to have RFPs/RFQs and bidding documents prepared, approved and issued in a timely manner according to the approved budget.
  • Managing the advertising process for procurements,
  • Preparation of procurement correspondence, bid receipt, and bid opening and uploading of Bid receipt record to the gojep system in strict accordance within mandated procurement procedures/Procurement Act 2015.
  • Maintaining procurement filing system in a systematic manner.
  • Receiving, compiling and processing purchase requisition forms for all facilities and department for the procurement goods and services.


Vendor Management

  • Maintaining list of vendors and contractors supplying various items and services.
  • Liaising with service contractors to ensure that service to various facilities and medical equipment are being effected as agreed.
  • Development and executing measure tools to accurately gauge vendor’s performance (quality delivery time’s etc.) and communicate results internally and externally as necessary.
  • Checking invoices to ensure correct price, follow through to ensure that materials ordered have been received, examine the condition of materials received, and recommend invoices for payment.
  • Maintaining procurement records such as items or services purchased costs, delivery, product quality or performance and inventories, compiling data on these for internal monthly reports.


Procurement Reporting

  • Monitoring and reporting the procurement implementation status and progress as required.
  • Following up with relevant government agencies to obtain the approval of proposed contract awards in a timely manner.
  • Preparation of Tender Evaluation Reports for procurement meetings.


NB. Only shortlisted applicants will be acknowledged
 

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