Senior Secretary

Job Purpose:

• To provide direct and confidential support to the CEO, ensuring effective and efficient workflow with the internal and external customers. 
• To perform, coordinate and oversee secretarial duties as required by the Chief Executive Officer 

Key Responsibility Areas:

• Typing and preparing correspondence, reports and other documents. 
• Accurately reproducing manuscripts and briefs prepared by the CEO. 
• Taking dictation and reproducing notes into final product. 
• Establishing and maintaining an effective records management system that allows for security, easy access and retrieval of information/documents. 
• Processing incoming and outgoing correspondence; and ensuring that all matters are routed to the Manager or other relevant persons for attention. 
• Establishing and maintaining effective liaisons with the CEO and other personnel internally and externally in order to facilitate the smooth flow of communication.
• Arranging meetings on behalf of the CEO. 
• Attending meetings and preparing minutes. 
• Scheduling routine and special appointments for the Manager. 
• Monitoring stationery and other miscellaneous items used in the Branch. 

Required Competencies:

The post-holder will be able to demonstrate: 

• High level of confidentiality 
• Excellent interpersonal skills 
• Excellent oral and written communication skills 
• Sound time management skills 
• Ability to work on own initiative and under pressure 
• Typing/word processing speed of at least 50 words per minute 
• Excellent shorthand/note making skills 

Minimum required Education and Experience:

• A certificate in Administrative Management – Level 2 
• Four CXC/GCE O’Level including English Language 
• Graduate from a recognized Secretarial Institution 
• Four (4) year related working experience 
• Excellent computer skills: proficiency in the use of MS Office applications including MS Word and MS Excel.

We appreciate all responses but only short-listed applicants will be contacted