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Senior Secretary (OPS/SS 3)

Date Posted
16th June 2017
Reference
VAC-26093
Sector
Secretarial, Administrative & Clerical
Job Type
Permanent
Location
Ocho Rios
Salary
Not Disclosed

Job Summary

The North East Regional Health Authority invites applications from suitable qualified persons to fill the position of Senior Secretary to the Director, Human Resource Management & Industrial Relations at the Regional Office.

Job Description

The ideal candidate must meet the following minimum qualifications:

  • Successful completion of the Certified Professional Secretary Course or
  • Diploma/Associate Degree in Office Administration or Business Administration
  • Proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a Speed 100-120 words per minute
  • Minimum of five (5) years’ experience in a similar capacity.

 

REQUIRED SKILLS AND SPECIALISED TECHNIQUES

  • Working knowledge of standard office procedures and filing systems.
  • Well developed computer skills – Microsoft Office Suite.
  • Good time management skills and a track record of meeting critical deadlines.
  • Excellent oral and written communication skills.
  • Effective interpersonal skills.
  • Ability to work on own initiative.
  • Good Analytical Skills.

 

KEY RESPONSIBLITIES WILL INCLUDE:

  • Providing secretarial support to the office of the Director, HRM & IR
  • Maintaining an appropriate system to control and safe guard confidential documents, files and reports;
  • Attending meeting(s) and takes Minutes as required; drafts, circulates and follows-up with relevant persons on action items;
  • Processing incoming and outgoing correspondence in accordance with established procedures;
  • Composing letters, memoranda, reports, official and other documents as directed;
  • Sending emails, fax, scans, copies, files and retrieves documents and correspondences as required in accordance with established procedures;
  • Answers, screens and transfers inbound phone calls and makes outbound calls as required

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