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Senior Secretary (OPS/SS 3), HRM&A

Date Posted
19th June 2017
Reference
VAC-26104
Sector
Secretarial, Administrative & Clerical
Job Type
Not Vacant
Location
Kingston
Salary
Not Disclosed

Job Summary

Provides secretarial services support to the Director, Human Resource Management & Administration.

Job Description

The duties and responsibilities include but are not limited to the following:

KEY RESPONSIBILITIES:

  • Maintains an efficient internal filing system for the control of confidential files and documents/information in accordance with established standards
  • Maintains schedules of routine and special appointments advising of matters requiring prompt attention
  • Arranges meetings and other related functions being hosted by the Director
  • Attends meetings as directed; takes notes and prepares minutes for circulation
  • Types routine letters, memoranda and other related documents
  • Processes incoming and outgoing correspondence
  • Screens internal and external customers for Director and provides assistance where possible
  • Maintains an efficient system for the acquisition and storage of office supplies
  • Screens request for information and refers non-routine calls to appropriate members of staff

 

REQUIRED COMPETENCIES

  • High level of confidentiality
  • Good comprehension skills
  • Report writing skills
  • Excellent telephone techniques
  • Excellent time management skills
  • Proficient use of Microsoft Applications

 

SPECIALIZED TRAINING

  • Customer Service
  • Record Management

 

MINIMUM QUALIFICATION & EXPERIENCE:

  • Certificate in Administrative Management Level 2 (MIND) or Diploma in Secretarial Studies from a recognized institution or successful completion of Certified Professional Secretary course
  • Four (4) CXC or GCE passes including English Language
  • Typing Speed of 50 – 55 words per minute
  • Four to five (4-5) years general office experience

 

Salary Scale: $828,588.00 - $984,930.00 Per Annum

 

We thank all for responding but only shortlisted applicants will be contacted.

 

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