Stores Officer

KEY OUTPUTS

• All incoming and outgoing stock accurately recorded; 
• Database and Bin cards updated; 
• Stock level checked and reported; 
• High valued items checked and issued; 
• Quality of goods checked; 
• Requisitions filled and goods dispatched; 
• Delivery slips checked and signed. 

KEY RESPONSIBILITY AREAS

Technical and Professional Duties: 

• Maintains computerized database of supplies, materials and other items at optimum level; 
• Advises the Supervisor, Stores on the type, quality and quantity of materials required; 
• Receives goods supplied, checks the quantities received, signs and dates delivery slips; 
• Records and updates system with in-coming and out-going stock;
• Updates bin cards with in-coming and out-going stock; 
• Packs items received on shelves and in other storage areas; 
• Prepares and dispatches items/stock for delivery, signs and dates requisitions;
• Loads and unloads vehicle transporting items/stock; 
• Accompanies the driver to deliver requested items/stock and ensures the receiving officer signs dispatch/log book;
• Receives High Valued items, checks the quality and quantity received;
• Seals High Valued items in security tape and stores in sequential order;
• Issues High Valued items in sequential order to ensure they can be easily tracked;
• Conducts periodic checks in stores, verifies balances and reports to Supervisor; 
• Ensures that the security of Stores is not compromised by the entry of unauthorised personnel or other breaches of the rules applying to the operation of Stores; 
• Reports any breaches within the Stores unit to the Supervisor, Stores; 
• Reports to the Supervisor, Stores cases of undue delays in the delivery of goods and services; 
• Supports the identification and management of risks within the organization and by extension the respective area of work; 
• Performs any other related duties that may be assigned by the Supervisor, Stores. 

PERFORMANCE STANDARDS

This job is satisfactorily performed when: 

• Incoming and outgoing Stock is accurately recorded within established timeframe; 
• Bin cards are correctly updated according to agreed standards; 
• Items/Stock are stored in the prescribed manner; 
• Stock level is checked and reported within the stipulated timeframe;
• High valued items issued accurately and within the specified time frame;
• Quality of goods/High value items is checked upon receipt; 
• Requisitions are filled and goods dispatched within the specified timeframe;
• Delivery slips are checked, signed and dated immediately. 

AUTHORITY TO:

• Report breaches of Stores; 
• Receive and sign for in-coming goods;

REQUIRED COMPETENCIES

Specific Knowledge 

• Basic knowledge of computerised management information systems and relevant computer application; 
• Working knowledge of supplies management; 
• Familiar with the Financial Administration and Audit (FAA) Act. 

Required Skills and Specialised Techniques 

• Good communication skills; 
• Good time management skill; 
• Good customer service skill; 
• Basic analytical skill; 
• Keen attention to details. 

Qualification and Experience 

• Associate Degree in Business Administration or equivalent; 
• Certificate in Supplies Management Level 1; 
• One (1) year work experience.

WORKING CONDITIONS

• Normal Office environment; 
• Exposure to hazardous conditions (heat and excessive lifting and bending);
• May be required to work extended hours.

While we thank all applicants for their interest, only short-listed candidates will be contacted.