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Supervisor, Financial Accounts

Date Posted
28th July 2017
Reference
VAC-26479
Sector
Accounting & Finance
Job Type
Permanent
Location
Kingston
Salary
Not Disclosed

Job Summary

The Forestry Department invites applications from suitably qualified and experienced candidates for the position of Supervisor, Financial Accounts (Level 6).

Job Description

JOB PURPOSE

Under the general direction of the Director, Finance & Accounts, the Supervisor, Financial Accounts (payments and salaries)  is responsible for the management of procedures in respect of accounts payable and receivables, disbursement and receipts, and payroll functions within generally accepted accounting practices and established policies of the Agency.

 

KEY RESPONSIBILITY AREAS

Management/Administrative

  • Assesses and monitors adequacy of internal control systems to effectively detect and prevent corruption, fraud, misappropriation and any other loss of public funds
  • Manages customer service strategies for internal and external clients
  • Generates audit schedules and clarification for Account Payables, Receivables, Receipts and Payroll Accounts
  • Manages the process for the custody, safety, movement of transaction records
  • Participates in team efforts to achieve Branch and Agency goals
  • Provides information to internal and external auditors as requested
  • Performs other related duties that may from time to time be assigned
  • Reviews and recommends changes in procedures to improve effectiveness and efficiency of the systems and procedures in the Branch
  • Plans, schedules, reviews and approves the work of employees supervised
  • Attends meetings on behalf of the Finance & Accounts Branch and/or the Agency as directed
  • Keeps abreast of trends and changes in the accounting and finance areas and recommends their adoption/application where appropriate to increase the effectiveness and productivity of the Unit
  • Manages activities within established regulations
  • Prepares and submits reports as requested
  • Provides leadership to subordinates through example and sharing of knowledge/skill
  • Establishes targets and sets assignments in consultation with Director, Finance & Accounts
  • Supervises the performance and development of employees in the Unit through the preparation of performance appraisals and recommendation for training and development programmes
  • Recommends staff leave
  • Recommends disciplinary action within established guidelines

 

Technical/Professional

Salaries

  • Verifies adjustments to employees’ emoluments for accuracy and conformity with established regulations
  • Reviews system adequacy for accurate computation and payment of salaries
  • Manages the process of generating payroll registers, schedules, cheques and slips
  • Conducts assurance tests for the accurate capture of payroll liabilities and accrued wages
  • Liaises with the Human Resource Management & Development Branch regarding queries, and / or verification to employees’ emoluments
  • Manages the process for the payments of statutory and non-statutory remittances to the relevant organizations within established deadlines

 

Accounts Payable & Accounts Receivable

  • Assesses transactions to validate relevance to the Agency
  • Reviews system adequacy for checking, certifying and authorizing transactions in accordance with the FAA Act, its Regulations and FIEA
  • Approves transactions to be entered on the computerized accounting system
  • Liaises with Branches regarding queries / verification of creditors / customers
  • Reconciles Accounts Payable and Receivable sub-ledgers balances with general ledger balances
  • Manages aged payable and receivable balances within established limits
  • Manages and reconciles prepayment and accrual balances

 

 Disbursement & Receipts

  • Manages the process for the collection of funds and discharge of payments
  • Reviews system adequacy for receipt and disbursement of funds in accordance with the FAA Act and its Regulations
  • Assesses imprest transactions and balances on a periodic basis
  • Verifies all lodgements in the Agency’s bank accounts
  • Approves receipts to be entered on the computerized system

 

MINIMUM QUALIFICATION & EXPERIENCE

  • Bachelor’s degree in Accounting or Management Studies with Accounting from a recognized University eg. UWI, UTECH (post graduate training in Accounting is an asset) OR;
  • ACCA Level 2 OR;
  • A.Sc. – Accounting, MIND, along with the completion of revised Government Accounting Course
  • Certificate in Supervisory Management
  • At least four (4) years’ experience of which two (2) should be in a supervisory accounting position.

 

We thank all persons who express an interest,however, only short-listed applicants will be contacted.

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