Administrative Assistant

QUALIFICATION AND EXPERIENCE

• Certificate or Diploma in Secretarial Studies from a recognized tertiary institution.
• Certified Administrative Professional (CAP) designation OR Undergraduate degree in a Social Science discipline.
• A minimum of three (3) years related work experience.

SKILL REQUIREMENTS/KEY COMPETENCIES

• Office management and organizing skills.
• Proficiency in Microsoft Word and Excel applications.
• Minute taking and report writing.
• Basic knowledge of information technology.
• Very good communication and human relation skills.
• Creativity, innovation, and problem solving.

REPORTING RELATIONSHIP

Reports to: Regional Manager

PRINCIPAL FUNCTIONS

• Produce reports, letters and other documents at a high professional level.
• Complete assignments within specified deadlines and to appropriate technical standards.
• Provide timely reminders to Director/Manager of all priorities.
• Report to the Director/Manager on all matter relating to administrative requirements of the directorate/department.
• Establish and maintain filing and records management system for the office in keeping with the Agency’s Records Management Policy.
• Plan and arrange for internal and external meetings.
• Prepare travel arrangement and travel itinerary.
• Record minutes of meetings and prepare reports from meetings or from documents.
• Monitor items delegated and follow up for response.
• Maintaining adequate office supplies and functional equipment.
• Security of records, files, equipment in work area.
• Making basic routine decision on behalf of and or in the absence of the Director/Manager.

Only individuals shortlisted will be contacted.