International Programme Officer (GMG/SEG 2)

Job Purpose

Under the general guidance of the Director, International Co-operation, the International Programme Officer is responsible for co-ordinating and monitoring the Ministry’s relations with local, regional and international science, energy telecommunications and transport stakeholders; and to ensure that the Ministry’s related policies, plans and programmes are accurately and effectively represented in these fora. 

Key Responsibilities

Management/Administrative: 

• Liaises with Ministries, Departments and Agencies (MDAs) and assists in the development and renewal of international instruments relating to science, energy, telecommunications and transport, such as: Memorandum of Co-operation/Understanding/Agreement, Mutual Administrative Agreements, and any other and technical assistance; 
• Processes matters related to local, regional and international affairs which are referred for the attention of the Director, International Cooperation and ensures accurate and timely action; 
• Liaises with MDAs and local, regional and international institutions and other stakeholders to facilitate follow-up and ensures timely and informed implementation of initiatives; 
• Gathers, documents and shares information on local, regional and international organisations and other key players in the Energy, Transport and Telecommunications sectors; 
• Establishes and maintains a calendar of activities for local, regional and international fora;
• Develops and maintains a database on all relevant local, regional and international organisations and their activities, projects, issues and positions; 
• Establishes and manages coordinated interaction mechanism with local, regional and international organisations including development partners on science, energy telecommunications and transport related issues; 
• Participates in planning and co-ordinating conferences and workshops; 
• Maintains all international correspondence records; 
• Establishes and maintains a database of contacts of all local, regional and international partners dealing with enquiries from the public, the press and related organisations; 
• Assists with monitoring the performance and value of local, regional and international partnerships and brings the information to light; 
• Keeps abreast of and maintains a calendar of activities for local, regional and international events and fora and liaises with relevant MDAs to ensure participation and information sharing; 
• Generates information for publication in local, regional and international publications including magazines, journals, among others; 
• Assists with the dissemination of information and/or decisions emanating from regional and international fora; 
• Supports the Director, International Co-operation in liaising with the Ministry of Foreign Affairs and Foreign Trade, with regard to bilateral and multilateral relationships and other arrangements to support the development of the science, energy telecommunications and transport sectors; 
• Assists with co-ordinating the Ministry’s energy, transport and telecommunications activities; 
• Assists with co-ordinating meetings with stakeholders, as directed. 

Required Knowledge, Skills and Competencies

Core: 

• Good oral and written communication skills 
• Teamwork and co-operation 
• Interpersonal skills 
• Initiative 
• Client and quality focus/ commitment to service quality 
• Compliance 
• Adaptability 
• Integrity 
• Goal/result oriented 
• Confidentiality 

Technical: 

• Use of information, and communications and technology 
• Legislation, regulations and policies 
• Research methodology 
• Methodical 
• Problem solving and decision making 
• Planning and organizing 
• Managing partners and external relations 
• Analytical thinking 
• Impact and influence 

Minimum Required Qualification and Experience

• Bachelor’s Degree in International Studies, Communications, Development Studies or an equivalent; 
• Masters in International Studies or a related field will be an added advantage; 
• Three (3) years’ experience in a similar capacity in the Public or Private Sector, in an organisation of similar size and complexity; 
• International exposure through overseas posting or employment, attendance at conferences, meetings, etc.; working overseas, etc. would be an asset; 
• Competence in a foreign language would be an asset. 

Special Conditions Associated with the Job

• Typical office environment, no adverse working conditions; 
• Travel local and overseas in the execution of official duties, if required.

Please note that only shortlisted applicants will be contacted.