Payment Supervisor (FMG/PA 1)

Job Purpose

Under the supervision of the Senior Manager, Accounts Payable & Disbursement, the Payment Supervisor is responsible for providing leadership in checking; validating and ensuring the accuracy of claims reflected in bills, invoices etc. prior to entry in the accounts payable and to be ensure that payments are disbursed in accordance with the stipulated objectives of the Unit. 

Key Responsibilities

Management/Administrative: 

• Receives all requests for regular bills, claims vouchers assigned and checks that there are probity, propriety, regularity, euthenics and accuracy of claims; 
• Checks imprest and certifies reimbursement claims, contract and other technical vouchers payment; 
• Checks all vouchers assigned for the following:- 
  • The presence of an approved commitment requisition; 
  • The presence of the necessary bills/claims/ documents, authority etc. and that they have been countersigned by the Programme Managers, where necessary;
  • Arithmetic accuracy e.g. the application of correct rates and the deduction of all amounts deductible; 
  • Adherence to contract/agreement, and for the presence of a valid certification that the goods and services have been properly received and stock placed on the inventory; 
  • Adherence to the FAA Act, Financial Regulations, and Instructions, Staff Orders and all other pertinent statutes; 
  • The accuracy of the account codes and other information recorded on the payment voucher; 
  • All other checks, as deemed necessary. 
• Stamps and signs vouchers “checked” that are correct in all respects;
• Enters all checked vouchers into accounts payable 

Required Knowledge, Skills and Competencies

Core: 

• Good oral and written communication skills 
• Customer and quality focus 
• Team work and co-operation 
• Integrity 
• Compliance 
• Interpersonal skills 
• Change management 

Technical/Functional 

• Strategic vision 
• Analytical thinking 
• Problem solving and decision making 
• Impact and Influence 
• Initiative 
• Planning and organizing 
• Goal/result oriented 
• Leadership 
• Use of technology - Proficiency in the use of relevant computer applications (Microsoft Office) 
• Excellent knowledge of Government Procurement Policy. 
• Good knowledge of Contract Management. 
• Ability to manage limited resources in order to achieve outputs. 
• Knowledge of FAA Act, Staff Orders and acts related to Statutory Bodies, and Government Companies. 

Minimum Required Qualification and Experience

• AAT Level 3; or 
• ACCA-CAT Level C/level 3; or 
• ACCA Level 1; or 
• NVQJ Level 4, Accounting; or 
• Diploma in Accounting from an accredited University or Community College; or
• ASc. Degree in Business Studies/Management Studies/Business Administration from an accredited Tertiary Institution; or 
• ASc. Degree in Accounting, MIND; or 
• Diploma in Government Accounting, MIND, Government Accounting levels 1, 2 &3; or
• BSc. Degree in Accounting/Management Studies with Accounting or BBA Degree from an accredited University. 

Special Condition Associated with the Job

• Normal working conditions 
• May be required to work beyond normal working hours

Please note that only shortlisted applicants will be contacted.