Secretary (OPS/SS2)

Responsibilities include, but not limited to:

• Assisting with the preparation and distribution of investigative reports, summaries and other documentation as required;
• Coordinating meetings, interviews, appointments and conference calls for investigative staff and managing schedules;
• Developing and maintaining a well-organized filing system that permits easy reference and rapid retrieval of information;
• Creating, organizing and maintaining investigative case files to ensure accurate filing of documents;
• Providing general administrative support to the investigative team to include printing, copying, binding and dispatching of documents as requested;
• Maintaining a team calendar to include approved leave, training, meetings, interviews, sensitization, post mortems and court attendance;
• Documenting and maintaining accurate records to include incoming and outgoing correspondence, documents received and distributed;
• Serving as a point of contact for internal and external enquiries and directing communication to the appropriate persons;
• Assisting with updating the Commission’s case management system to include uploading of appropriate documentation, tracking of files, addition and retrieval of information in accordance with the Commission’s guidelines;
• Participating in the formulation of plans for the team;
• Compiling data for generation of reports as required;
• Ensuring confidentiality and compliance with data protection laws;
• Transcribing interviews as required.

Minimum Required Qualifications and Experience

• Diploma in Secretarial Studies; or
• Certificate in Administrative Management Level 2 (MIND); and
• At least four (4) CXC/GCE including English Language; and
• Three (3) years working experience in a similar position.
• Certificate in Minute Writing would be an asset.

Required Knowledge and Skills

• Knowledge of general office administration practices, procedures and standards;
• Proficient minute/note taking skills;
• Good attention to detail and accuracy in work product;
• Excellent communication skills (both written and oral);
• Good customer service and interpersonal skills;
• Excellent time management skills;
• Proficiency in relevant computer applications;
• Knowledge of inventory management;
• Ability to meet performance and deadline driven output standards.

 Thank you for your interest; however, only short-listed applicants will be contacted.