Senior Public Procurement Officer (GMG/SEG 1)

Key Responsibilities

Management/Administrative 

• Prepares contracts; 
• Co-ordinates public procurement tender closing and opening exercises;
• Reviews tender evaluation reports; 
• Assesses quotations and make recommendation for award; 
• Prepares addenda to tender documents; 
• Ensures that all organization contracts are reviewed by the Legal Department;
• Maintains Contract Register; 
• Prepares Procurement Plans for the organization; 
• Maintains database with current cost and location of goods, works, and services and establishes links with ones in other Government Agencies; 
• Assists with negotiations with suppliers/contractors to obtain best prices and value for money; 
• Liaises with the Finance Division to ensure compliance with contract conditions for payments and other procurement guidelines; 
• Maintains data file with Government of Jamaica Procurement Procedures;
• Provides liaison services between the PPC, the Ministry of Finance, Office of the Prime Minister and organization’s representatives; 
• Reviews all tender reports for submission to the Procurement Committee, organization Sector Committee, Contracts Committee and OPM; 
• Keeps track of the Procurement process of each submission from preparation of Tender Reports to job completion and contract termination; 
• Advises, supports and assists employees on all aspects of the procurement process and procedures; 
• Ensures that Procurement Committee and organization Sector Committees submission requirements are adhered to, and that proper documentation in respect of received Bids/Proposals is maintain; 
• Assists the Director, Procurement to set priorities and to formulate procedures;
• Advices the Director, Procurement or Director, Administration & Property Management on supplier’s reliability/suitable and performance; 
• Attends meetings of Procurement and Contracts Committees in the absence of the Director, Procurement; 
• Provides guidance to Internal/external customer on the Ministry’s procurement policies and procedures; 
• Develops priority settings for the client; 
• Ensures that cheques and withhold tax certificates are collected by the supplier once goods are received in good condition and according to purchase order; 
• Ensures that invoices are received from suppliers and the appropriate programme managers have signed “Goods received or Services rendered;” 
• Ensures that procurement practices conform with the relevant Acts; 
• Liaises with the Accounts & Finance Department to ensure that supplier’s invoices are paid in a timely manner; 
• Establishes and maintains an inventory listing of equipment bought etc.;
• Advises on the reliability and performance of suppliers. 
• Performs any other duties, as directed by the Head of the Division;

Required Knowledge, Skills and Competencies

Core: 

• Good oral and written communication skills 
• Ability to work as a team 
• Ability to work on own initiative 
• Good inter-personal skills 

Technical: 

• Use of technology 
• Technical skills: good knowledge of the stipulations of the FAA Act, Good knowledge of the Ministry’s policies, practices and procedures, good knowledge of the Procurement Guidelines 

Minimum Required Qualification and Experience

• Bachelor’s Degree: Management Studies, Accounting, Business Administration, Public Administration, Public sector Management, Economics or any other related field;
• Certificate in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 and MIND;
• Three (3) year experience in related field. 

OR 

• ACCA Level 2; 
• Certificate in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 and MIND;
• Three (3) year experience in related field. 

OR 

• Diploma in Business Administration, Accounting or any other related field;
• Certificate in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 and MIND;
• Five (5) year experience in related field. 

Special Condition Associated with the Job

• Visit suppliers to determine the quality of goods to be procured 
• May be required to work beyond normal working hours and on weekends

Please note that only shortlisted applicants will be contacted.