Accounting Technician, Accounts Payable and Payroll (FMG/AT 3)

Key Responsibilities

Management/Administrative 

• Prepares payment vouchers; 
• Receives invoices, claims, bills etc. and clears commitment to generate payment vouchers ensuring the correctness of details, regarding: 
  • Payee 
  • Amounts payable 
  • Account codes 
  • Purpose or description of payment 
  • Authority or file reference 
  • Invoices, claims, bills etc. duly certified and authorized for payment 
• Ensures arithmetic accuracy e.g. the application of correct rates and the deduction of all amounts deductible;
• Checks contractual payments for valid verification of NCC certification and TCC to support procurement request; 
• Enters all relevant information in connection with the accounts payables into payment system; 
• Prepares utility matrix on a monthly basis; 
• Prepares Digicel and LIME bills for payment; 
• Maintains the following registers: - 
  • Utility (Lime, Digicel, cable and internet 
  • Travel claims 
  • Contracts 
  • Rent 
• Safeguards purchase order books; 
• Prepares purchase order for the purchase of goods and services; 
• Maintains an efficient accounting database/records and keeps all accounting records in a safe and secure condition and place; 
• Assists in the preparation of estimates for the Annual Budget; 
• Conducts checks on travel register and compares with relevant record in the HRM&D Branch, to ensure that claims submitted are supported with the correct information and documentation; 
• Checks and verifies that all statutory deductions and other authorized deductions are made and paid over promptly; 
• Assists with research for responses to Audit queries/observations; 
• Verifies claims presented for checking, to ensure that they meet the guidelines of the externally funded agencies’ procurement procedures; 
• Develops Individual Work Plans based on alignment to the overall plan for the Division;
• Participates in meetings, seminars, workshops and conferences, as required;
• Prepares reports and programme documents, as required; 
• Prepares and delivers presentations as needed. 

Human Resources 

• Participates in the preparation and implementation of presentations on the role of Division for the Orientation/Onboarding programme; 
• Contributes and maintains a harmonious working environment; 
• Performs all other related duties and functions, as may be required, from time to time. 

Required Knowledge, Skills and Competencies

Core: 

• Good oral and written communication skills 
• Customer & quality focus 
• Teamwork & co-operation 
• Compliance 
• Good interpersonal skills 
• Good analytical and problem-solving skills 
• High-level of personal ethics 
• Integrity and respect for others 
• Ability to always maintain confidentiality 
• Proven ability to work autonomously 

Technical: 

• Good knowledge of government general payments and payroll processes and procedures
• Good knowledge of the stipulations of the FAA Act and other associated legislation
• Good knowledge of the Government Accounting 
• Sound knowledge of the preparation of payment vouchers 
• Knowledge of Internal Controls 
• Knowledge of Accounts Payables and GOJ’s payments process 
• Competence in the use of Microsoft Office Applications (Word, Excel, Outlook, PowerPoint) 

Minimum Required Qualification and Experience

• AAT Level 3; or 
• ACCA-CAT level C/Level 3; or 
• ACCA Level 1; or 
• NVQJ Level 3, Accounting; or 
• Diploma in Accounting from an accredited University or Community College; or
• Associate of Science Degree in Business Studies/Business Administration from an accredited tertiary Institution; or 
• Associate of Science Degree in Accounting, MIND; or
• Diploma in Government Accounting, MIND Government Accounting Levels 1,2 & 3; or
• BSc Degree in Accounting or Management Studies with Accounting; or
• BBA Degree; or 
• Successful completion of three (3) years of any of the Bachelor’s Degree programmes mentioned above. 

Please note that only shortlisted applicants will be contacted.