Audit Assistant

Overview of Position:

The incumbent assists the Internal Auditor in planning, executing and reporting on a range of audits across the organization with the objective of supporting ongoing efforts to ensure effective corporate governance.  The job involves ensuring that internal controls and procedures are in accordance with the Government of Jamaica's requirements and with the BSJ’s mandate of facilitating trade and protecting consumers.

Main Duties and Responsibilities:

Within the delegated authority and under appropriate supervision, the incumbent will be responsible for performing the following audit and administrative duties:

Audit

• Conducts performance, operational, financial and compliance audits
• Documents financial and operational systems of the BSJ, using flowcharts and/or narrative
• Assists with the preparation of an annual risk-based internal audit work plan by identifying and evaluating the organization’s audit risk areas and provides input to the development of the same
• Carries out audit procedures aimed at examining, analyzing and assessing the adequacy and cost effectiveness of the systems and internal controls
• Carries out audit tests and other procedures to assess whether:
  • Systems and practices are in compliance with the BSJ’s policies, rules and regulations and with the guidelines provided by the Ministry of Finance.
  • Assets are adequately safeguarded.
  • Resources are used economically and efficiently.
• Executes work required per audit programmes to determine the quality and effectiveness of internal controls and compliance with regulations through interviews, inspection of documents, analysis of data and observation of procedures and prepare working papers to support work done
• Identifies, develops and documents audit findings that are supported by relevant and sufficient audit evidence and make recommendations for improvement
• Drafts audit reports which outline audit findings in the format: condition, criteria, cause, effect and recommendation
• Attends tender openings to assess if the process is being carried out in accordance with guidelines stipulated in the Government Procurement Handbook   

Administrative

• Maintains an electronic database used for monitoring the status of audit recommendations
• Develops and maintain an appropriate record management system for the office
• Maintains an adequate supply of stationery and other office requirements in the unit
• Assists in the planning of Audit Committee meetings in collaboration with the Legal Office

Minimum Educational Requirements:

• Bachelor’s Degree in Business Administration with an Accounting Major from an accredited institution, or professional certification in accounting (AAT/ACCA)

Experience:

• At least two years of experience in financial, operational and/or compliance auditing
• Prior experience in internal/external auditing, operations, accounting or business analysis would be an asset

Knowledge, Skills and Abilities:

• Knowledge of  and skill in applying internal auditing and accounting principles, practices, systems and techniques
• Knowledge of the FAA, Public Bodies Management and Accountability Acts
• Sound knowledge of Government Procurement Policy and other regulations    
• Computer skills, including word processing, spreadsheets, systems documentation and audit packages
• Skill in collecting and analyzing data, evaluating information and systems, and drawing logical conclusions
• Ability to meet stipulated deadlines
• Ability to pay attention to detail
• Skill in effective verbal and written communications, including skill in presenting findings and recommendations for improvement
• Ability to prepare audit reports
• Ability to establish and maintain harmonious team-oriented working relationships with co-workers and external personnel and work effectively in a professional team environment whilst maintaining independence and objectivity

Please note that while we appreciate all applications, only shortlisted applicants will be contacted.