Corporate Secretary

NATURE & SCOPE

The Corporate Secretary will report the Chairman of the Board of Directors. The Corporate Secretary will be required to provide Corporate Secretarial Services for the operations of the Authority’s Board of Directors and designated sub-committees. The officer will also be responsible for ensuring that the Authority complies with the laws of Trinidad and Tobago and maintains standards of corporate governance. He/She must have a thorough understanding of the laws that affect his/her areas of work and is required to assume responsibility for administering the support services of the Board of Directors.

SPECIFIC ACCOUNTABILITIES

The Corporate Secretary:

• Provides Corporate Secretarial services to the Board and advising the Board of good corporate governance and related issues in accordance with approved policies and guidelines
• Advises on statutory requirements of the Authority as per the Regional Health Authorities Act of 1994 and other relevant legislation impacting on or related to the Regional Health Authority
• Provides legal advice to the Board
• Arranges and convening Board meetings, recording minutes and decisions of meetings of the Board and maintaining accurate records of all proceeding at Board meetings
• Prepares and reviewing Board Notes and Papers
• Receives the Board’s registered office documents and correspondence and draft reports, memo, letters and other responses accordingly
• Prepares budgets for the expenditure of Board meetings, such as lodging, transportation and meals for Board members
• Monitors and advises the Board on the necessary changes in regulatory management and legislation
• Undertakes additional duties and responsibilities incidental to and commensurate with the corporate role of the position as directed by the Board
• Performs any other related duties as may be required by the appropriate Authority.

KEY KNOWLEDGE, SKILLS AND ABILITIES

• In-depth knowledge of the Regional Health Authority Act of 1994
• Sound understanding of the institutional and operational framework of the Authority
• Possess knowledge of legal and administrative practices and principles
• Knowledge of the health sector would be considered an asset
• Experience in a Corporate environment
• Intermediate or expert level of Microsoft Office Suite
• Sound comprehension and analytical ability
• Strong written and oral communication skills
• Strong co-ordination and interpersonal skills

MINIMUM TRAINING AND EXPERIENCE

• Training as evidenced by a Bachelor’s Degree in Corporate Law/Bachelor of Laws.
• Legal Education Certificate (LEC) would be an asset.
• A Diploma in Business Administration or Management would be an asset.
• The Administrative Professional Secretary certification or Administrative Corporate Secretary certification or equivalent would be an asset.
• A minimum of three (3) years’ progressive work experience in a senior position.
• Any equivalent combination of experience and training.

SUPERVISORY RESPONSIBILITIES

• Administrative Assistant
• Clerk I
• On-the-job Trainee

COMMUNICATION AND WORKING RELATIONSHIP

Internal:

• Board of Directors
• The Office of the Chief Executive Officer
• All Managerial staff/Heads of Departments
• Administrative staff

External:

• Ministry of Health
• Other Regional Health Authorities
• Other organizations