Director, Project Accounts

KEY RESPONSIBILITIES

Technical/Professional:

• Oversees the Accounting aspect of all funds allocated to and granted for the Project Unit in the Juvenile and Adult Institutions and Staff Training College.
• Prepares project account using the relevant accounting programme.
• Maintains several subsidiary ledgers which will ensure that all purchases and sales are recorded in a systematic manner and properly accounted for in accordance with the FAA Act.
• Maintains accounting records and monthly reconciliation of project bank accounts.
• Maintains an Asset account to identify and account for all assets purchased and utilized through the various projects to accurately assess the value of the projects at any given point in time.
• Conducts periodic evaluation on each project, and where necessary institute the appropriate corrective action(s).
• Submits reports which includes recommendation(s) to the Executive Management Team for decision making regarding discontinuity or continuity of programme(s).
• Attends periodically Project Review Meetings regarding update on Projects for review and formulation of new initiatives.
• Supervises on a regular basis the accounting procedure of all outstations.
• Helps to determine the prices for products based on Market Research, Production cost and Profit Margin necessary for viable projects
• Prepares Annual Financial Statement of the Projects.
• Advises the Commissioner/Senior Director Finance and Accounts on all financial matters relevant to the projects and ensures that expenditures are kept within budgetary allocation(s).
• Ensures that suitable control mechanisms are in place to manage the Projects Accounts to minimize irregularities in keeping with the appropriate accounting procedures.
• Institute and implement checks and balance mechanisms to ensure transparency of the operation of each project.
• Ensures that all daily records are scrupulously maintained e.g. Cash Book, Sales and Purchase Ledgers to accurately record and store information for use at the end of accounting periods or periodically for balancing purposes, comparison and projection.
• Evaluates each project on a regular basis by comparing returns against input.
• Makes recommendations to the Senior Director Finance and Accounts for improvement in project performance.
• Supervises Accounting Clerks at outstations by visiting sites and examining the project accounts book.

Other Responsibilities:

• The incumbent may, from time to time, be assigned duties not specifically outlined within the job description but are within the capacity, qualifications and experience normally expected from a person occupying this position.

REQUIRED KNOWLEDGE, SKILLS AND COMPETENCIES

• Sound knowledge of Government Financial Administration and the FAA Act. 
• Knowledge of Government procurement procedures and regulations. 
• Proficiency in accounting software and Microsoft Office applications. 
• Strong financial analysis and reporting skills. 
• Good research, analytical, and problem-solving skills. 
• Strong planning, organizing, and time management skills. 
• Effective oral and written communication skills. 
• Excellent supervisory and leadership skills. 
• Strong interpersonal and stakeholder management skills. 
• Ability to maintain confidentiality and exercise sound judgement. 
• High level of integrity, professionalism, and accountability. 
• Attention to detail and accuracy in financial record-keeping.
• Proficiency in the use of Microsoft Office suite computer applications 

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

• Bachelor’s Degree in Accounting/Management Studies with Accounting or BBA Degree from an accredited University or;
• ACCA Level 2 or;
• NVQJ Level 5, Accounting; or
• ASc. Degree in Accounting, MIND along with the Diploma in Government Accounting, MIND.
• Three (3) years’ experience in the field.

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

• Critical deadlines for completion of tasks;
• May be required to work beyond the normal working hours;
• May be required to work on weekends and public holidays;
• Exposure to high-risk environment within Correctional Facilities and their environs.

We thank all applicants for their interest in this career opportunity. However, please note, only short-listed candidates will be contacted.