Human Resource Development Officer (GMG/AM 4)

KEY OUTPUTS

• Reports on training produced; 
• Post course evaluations conducted; 
• Training programmes delivered; 
• In-house training conducted; 
• Audit Gap report prepared. 

KEY RESPONSIBILITY AREAS

Administrative/Managerial 

• Participates in inter-ministerial meetings, workshops and visit training facilities to obtain material for training programmes; 
• Assists with career guidance, counselling and development; 
• Prepares and submits activity/performance and other reports as requested;
• Assists with the preparation, updating and maintenance of the training manual;
• Checks and submit applications for training to relevant institutions; 
• Liaises with members of staff to identify training needs; 
• Seeks approval for study leave from the Office of the Services Commissions;
• Seeks guidance/advice/clarification from the Office of the Services Commissions regarding training for staff; 
• Advises officers regarding the outcome of nominations for all courses;
• Keeps abreast of trends and changes in training methodologies and technology;
• Keeps abreast of global trends in career changes and professional development;
• Represents the METT at meetings/conferences and other fora as requested. 

Technical 

• Develops and maintains a database to capture qualification/training; 
• Monitors/evaluates training programmes; 
• Coordinates and conducts training programmes; 
• Gives advice to Heads of Departments/Division on training matters; 
• Circulates local/overseas training programmes to staff; 
• Liaises with leave officer to prepare and submit salary and leave particulars, in respect of officers on study leave, to the relevant ministries and departments; 
• Prepares letters to staff regarding:
  • acceptance to training institution and information on course of study; 
  • congratulations for successful completion of course of study. 

PERFORMANCE STANDARDS

• Training needs identified within specified time frame; 
• Training needs assessment is carried out in a timely manner and effectively identifies training gaps; 
• Information on training programmes and opportunities are communicated to employees in a timely manner; 
• Training material and delivery method is relevant to target audience; 
• Training materials/information is properly documented and current; 
• Databases are up-to-date and accurate; 

REQUIRED COMPETENCIES

Core 

• Oral communication 
• Written communication 
• Customer and quality focus 
• Team work and cooperation 
• Integrity 
• Compliance 
• Interpersonal skills 
• Change management 

Functional 

• Problem solving and decision making 
• Initiative 
• Planning and organizing 
• Use of technology -proficiency in the use of relevant computer applications (Microsoft Office)
• Ability to multitask. 
• Ability to work under pressure. 
• Sound knowledge of Staff Orders and Public Service Regulations.
• Sound knowledge of training evaluation techniques.
• Sound knowledge of conducting training needs analysis.
• Good programme design and evaluation skills.
• Excellent knowledge of local training programmes and providers. 
• Knowledge of research and data analysis techniques.

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

• Bachelor of Science Degree in Human Resource Development/Management, Management Studies or General Management from a recognized institution;
• Training in adult instructional techniques; 
• At least two (2) years experience in the field, preferably in the public sector in an organisation of similar size and complexity. 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

• Normal working conditions; 
• Maybe required to work beyond regular working hours; 
• Required to travel locally. 

AUTHORITY 

• Recommends training; 
• Recommends options towards development of staff.