Human Resource Management Officer

JOB PURPOSE

To coordinate the recruitment and selection process to fill vacancies within TAJ; arrange and conduct orientation for new recruits; advise staff of and apply the provisions of staff benefits to ensure staff can access the relevant benefits; prepare and verify submissions to the Human Resource Management Committee (HRMC); arrange medical examination and health coverage; prepare and update Service Records as well as to process increments, and applications for leave and pension. 

KEY OUTPUTS

• Staff recruitment arranged and vacancies filled; 
• Orientation organized and sessions conducted; 
• Medical examination and health coverage arranged and cards distributed;
• Service Records prepared and maintained; 
• Increments processed; 
• Advisory letters prepared, signed and submitted; 
• Pension, leave and loan applications processed; 
• Submissions for the Human Resource Management Committee (HRMC) prepared, verified and submitted; 
• Queries answered; 
• Human Resources managed; 
• Reports prepared and submitted. 

KEY RESPONSIBILITY AREAS

Technical and Professional Duties 

• Arranges and coordinates recruitment of new employees; 
• Prepares and submits advertisements for recruitment; 
• Organizes assessments, guides the short listing of candidates and arranges interviews; 
• Arranges background checks on selected candidates;
• Ensures the preparation and maintenance of Service Records for all appointed staff members; 
• Arranges medical examination for permanently appointed staff members; 
• Makes the necessary arrangements for new staff members to be registered for health insurance and ensures the distribution of health cards on their receipt; 
• Liaises with the health insurance provider on behalf of staff members; 
• Keeps staff informed of all available benefits and the requirements to access them; 
• Ensures all benefit related application forms are readily available; 
• Provides correct interpretation and keeps abreast of all the relevant benefit and their policies, procedures and guidelines; 
• Processes motor vehicle concession and loan applications (i.e. motor vehicle, motor vehicle insurance, motor vehicle repair, education, miscellaneous, computer and salary advance) and submits them to the Ministry of Finance & Planning; 
• Processes the relevant documentation to facilitate the payment of increments; 
• Advises the Payroll Administration Section of relevant salary deductions to be made; 
• Monitors the processing of leave computation and the application of all leave entitlement; 
• Prepares Annual Vacation Leave Rosters across TAJ and ensures they are distributed to the respective Offices; 
• Registers all employees who are members of the Public Service Pension Scheme on the Public Employees’ Pension Administration Systems (PEPAS) based on assigned locations; 
• Uploads the employees service information using Historical Service Record, Monthly Service Records, Historical Leave and Historical Pension/Family Benefit Contribution in the prescribed excel templates; 
• Submits all applications for employees who will attain the normal retirement age prior to their specific effective date of retirement;
• Arranges for separation of staff and participates in exit interviews;
• Prepares and vets submissions for HRMC for consideration; 
• Verifies information and signs job letters requested by staff; 
• Conducts site visits to interact with staff in the Tax Offices and to ascertain their concerns; 
• Researches information and responds to staff’s queries; 
• Supports the identification and management of risks within the organization and by extension the respective area of work; 
• Prepares and submits all the relevant reports. 

PERFORMANCE STANDARDS

This job is satisfactorily performed when: 

• Staff recruitment is arranged and vacancies are filled within the stipulated time; 
• Orientation sessions are organized and conducted in accordance with the established procedures; 
• Medical examinations and health coverage are arranged for new and existing staff members and health cards distributed in accordance with the stipulated guidelines, regulations and timeframe; 
• Service Records are prepared and maintained in keeping with the established guidelines; 
• Increments are processed according to the guidelines and submitted to the Finance & Accounts Branch for payment; 
• Advisory letters to staff and other stakeholders are prepared, signed and submitted in accordance with the prescribed guidelines and within the agreed timeframe; 
• All applications are properly processed in keeping with the relevant guidelines; 
• Submissions for the Human Resource Management Committee (HRMC) are accurately prepared with all the relevant information and submitted by the stipulated time; 
• Accurate responses are provided for queries within the stipulated time;
• All Human Resource policies and procedures are administered equitably without discrimination; 
• Reports prepared and submitted in keeping with established standard and agreed timelines; 

AUTHORITY TO

• Access staff’s confidential information; 
• Recommend disciplinary action against staff; 
• Make amendments to leave applications; 
• Recommend amendments to procedures. 

REQUIRED COMPETENCIES

Specific Knowledge 

• Excellent knowledge of Tax Administration Jamaica operations and functions;
• Excellent knowledge of policies and procedures governing pension processing;
• Excellent knowledge of leave administration; 
• Excellent knowledge of human resource management practices;
• Comprehensive knowledge of the TAJ’s Code of Conduct and HR policy;
• Knowledge of Government of Jamaica Labour Laws and Staff Orders;
• Working knowledge of computer systems and the relevant applications; 

Required Skills and Specialised Techniques 

• Excellent decision-making, planning, judgement, organizing and analytical skills;
• Excellent communication, interpersonal and team building skills;
• Excellent time management skill; 
• Strong emotional intelligence; 

Qualification and Experience 

• Bachelor’s Degree in Human Resource Management or other related discipline;
• Certificate in Counselling would be an asset; 
• Three (3) years experience in a related position. 

WORKING CONDITIONS

• Normal office environment; 
• Travel (20-25%).

While we thank all applicants for their interest, only short-listed candidates will be contacted.