Manager, Maintenance and Property (GMG/SEG 1)

Key Outputs:

• Maintenance schedules for buildings and equipment prepared 
• Building and equipment maintained 
• Grounds maintained 
• Energy management and water conservation systems in place 
• Buildings refurbished 
• Reports produced 

Key Responsibility Areas:

Technical/Professional Responsibilities 

• Develops drafts of spatial design floor plans; 
• Implements and ensures effective maintenance programmes for each building;
• Plans and monitors preventative maintenance programmes and ensures work is carried out according to plans and specifications; 
• Prepares and institutes charts and reports to ensure control and scheduling of maintenance programmes; 
• Ensures that offices and office requirement and fixtures (partitions, electrical outlets, air condition units etc.) are provided and adequately maintained; 
• Undertakes the daily inspection of all properties and maintenance of common areas to ensure buildings are in good condition; 
• Assists in the procurement, installation, refurbishing and inspection of equipment;
• Visits business places where equipment has been installed to determine suitability before acquisition of major items; 
• Monitors actual costs against budget and explains variances; 

Management/Administrative Responsibilities 

• Contributes to the work of the Branch, including the development of the corporate and operational plans and budgets; 
• Seeks feedback from key internal and external stakeholders with regard to their satisfaction with the level of service provided by the Branch, responding appropriately; 
• Ensures that environmental scanning is conducted; 
• Maintains effective working relationships with external and internal stakeholders to ensure that the Branch provides a consistently high level of service to them. 

Human Resources Responsibilities 

• Participates in the recruitment and training of staff of the Section; 

Other Responsibilities 

• Performs all other duties and functions as may be required from time to time. 

Performance Standards:

• Timely and precise maintenance schedules for buildings and equipment 
• Timely maintenance of buildings and equipment 
• Timely maintenance of grounds 
• Water reservoirs/tanks are checked daily 
• Cost effective energy management and water conservation systems 
• Timely and cost-effective refurbishing of buildings 
• Timely and accurate reports 
• Confidentiality, integrity and professionalism displayed in the delivery of duties and interaction with staff.

Required Competencies:

Core Competencies 

• Adaptability 
• Compliance 
• Customer and Quality Focus 
• Initiative 
• Integrity 
• Interpersonal 
• Oral Communication 
• Team Work & Cooperation 
• Time Management 
• Written Communication 

Technical/Functional Competencies

• Accountability 
• Analytical thinking 
• Attention to Detail 
• Coaching and Mentoring 
• Goal/Results Oriented 
• Methodical 
• Operating Equipment 
• Planning and Organising 
• Presentation and Reporting 
• Problem Solving and Decision-making 
• Resilience 
• Stress Tolerance 
• Technical Skills 
• Use and Application of Technology 

Other Competencies

• Knowledge of Workplace Safety, Security and Emergency Management practices, principles and systems
• Knowledge of the Government of Jamaica’s legislative arrangements underpinning the Safety, Security and Emergency Management functioning, for example Occupational Safety and Health Act, 2017, Disaster Risk Management Act, etc
• Aptitude for developing and maintaining collaborative relations with team members both within and outside the Ministry
• Ability to influence and motivate others 

Minimum Required Education and Experience

• First Degree in Property Management/ Building maintenance/Estate Management or a related discipline 
• Three (3) years’ experience in an administrative capacity 
• Training in Supervisory/Office management 
• Training in Procurement 

Authority:

• Engages a range of related stakeholders. 
• Approve/disapprove repairs to buildings and equipment 
• Makes recommendations regarding the renewal of contracts 
• Makes recommendations regarding the operations of the unit 

Specific Conditions associated with the job

• Work will be conducted in an office outfitted with standard office equipment and specialized software. 
• The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions. 
• Required to work extended hours, weekends and on public holidays 
• May be required to travel locally and overseas to attend conferences, seminars and meetings.

The Ministry of Justice thanks all applicants for their interest, however only those shortlisted will be contacted.