Manager, Property Services

Job Description

Under the direction of the Chief Operations Officer, this is a management level position with responsibility for the maintenance of all SWRHAs properties. The objective being to provide a safe, secure and comfortable environment for the delivery of healthcare in accordance with SWRHAs overall objectives, policies and procedures, statutory obligations and guidelines.

The Manager, Property Services is required to provide leadership to a team of people for the planning, development and execution of cost-effective systems for the improvement and maintenance of all infrastructural properties within the SWRHA.

He/she will also be required to work closely with his/her colleagues to assist in achieving the goals of the Operations Division and the strategic objectives of the SWRHA.

The Authority reserves the right to assign the officer to any facility under its management.

Key and Critical Responsibilities

• Develops and implement property maintenance strategies to optimize the quality of the working environment.
• Prepares and implements strategies to ensure that manpower resources continue to be available to meet service needs.
• Prepares annual property maintenance budget and implement a management system that ensures expenditure remains within budget.
• Ensures that maintenance standards maximize the cost effective life span of all buildings.
• Define and submit proposals for infrastructure development, inclusive of refurbishment and new buildings.
• Ensure all property services projects are managed according to industry best practices and standards.
• Prepare annual contracts for outsourced services and put in place a system of renewal of contracts on a timely basis.
• Develops and maintain a close working relationship with budget holders and stakeholders throughout the region.
• Prepares and/or reviews specifications, scope of works, bills of quantities, estimates, tender documents, bid requests etc. for all infrastructural works within the SWRHA.
• Provides monthly reports to the Chief Operations Officer on all works in progress, the targets and the accounts.
• Participates in divisional meetings.
• Provides an annual appraisal of contractors performance.
• Maintains an up-to-date contractors database.
• Conducts annual performance appraisal for all subordinate staff.
• Sources quotations for related services consistent with SWRHA procurement policies and procedures.
• Maintains relationships with contractors to ensure their technical and response capabilities.
• Monitors provision of service against Term of Reference and prepare contractors completion certificate.
• Maintains a productive relationship with the recognized Trade Unions.
• Ability to perform duties according to assigned rosters or plans that can be formulated in times of authorized service exigencies.
• Ability to use the relevant computer applications related to job functions.
• Performs related duties as assigned.

Key Competencies

• B.Sc. in Civil Engineering from an accredited institution.
• A minimum of eight (8) years experience in construction and facilities management, three (3) of which must be at a managerial/supervisory level.
• Project Management Certification.