Managing Editor (MCG/IE 4)

Job Purpose

To provide accurate and up-to-date information in respect of subscriber accounts and manage the editorial and production activities of Jamaica Journal, Liberty Hall: The Legacy of Marcus Garvey's 76 King Street publication, and collaborate with the African Caribbean Institute of Jamaica/Jamaica Memory Bank (ACIJ/JMB) Publications Officer on the ACIJ/JMB Review Journal. The role primarily focuses on overseeing the management and editorial processes for the Jamaica Journal publication. 

Key Responsibilities

• Converts and maintains up to date records for all three publications: Jamaica Journal, 76 King Street and ACIJ/JMB Review (in collaboration with the Senior Research Officer, Liberty Hall: the Legacy of Marcus Garvey and ACIJ/JMB’s Publication Officer). This includes managing databases for subscribers and ensuring regular updates. 
• Increases the subscription base of the Jamaica Journal primarily, and also work to increase subscriptions for 76 King Street and the ACIJ/JMB Review Journal where applicable. 
• Produces a monthly income statement reflecting subscription income from all three publications.
• Responds to all subscriber queries and manage the subscribers’ accounts for all three publications
• Executes monthly inventory of Jamaica Journal, 76 King Street and ACIJ/JMB Review, ensuring all records are accurate and up to date (in collaboration with the Senior Research Officer, Liberty Hall: the Legacy of Marcus Garvey and ACIJ/JMB’s Publication Officer). 
• Produces the IOJ Runnings/electronic newsletter on a bi-annual basis as part of promotional outreach and subscriber engagement efforts. . 
• Oversees the creation and submission of photographs, illustrations and articles for the Jamaica Journal are submitted in compliance with editorial deadlines 
• Collaborates with the Business Development Officer to identify events where subscriptions for Jamaica Journal, 76 King Street, and the ACIJ/JMB Review Journal can be promoted. Executes the point-of-sale process on site and at internal and external publications fairs and related cultural events. 
• Prepares budget for promotional events related to all three publications, with primary focus on the Jamaica Journal.
• Ensures timely production and archiving of each publication issue in electronic format (e.g., CD ROM) for institutional records like the National Library of Jamaica. 
• Ensures that quotations are obtained from printers for each issue of the Jamaica Journal, 76 King Street and ACIJ/JMB Review and copies filed for the records. 
• Prepares/edits some or all parts of in-house content for inclusion in Jamaica Journal. 
• Prepares requisition to the Finance and Accounts Department to ensure timely mailing of Journals to Subscribers.
• Dispatches each issue of Jamaica Journal to subscribers 
• Responds to research requests regarding articles in the Jamaica Journal. 
• Prepares accurate information on subscribers and information on promotions for IOJ’s report.
• Manages the back issue consignment arrangements with retailers (e.g., Sangster’s Book Stores) for Jamaica Journal by producing a monthly sales report. 
• Communicates with printers and check to ensure timelines for publication are met 
• Prepares and updates the Institute of Jamaica Publications Catalogue to include all three publications.
• Arranges for binding of each volume of the Jamaica Journal. 
• Manages the subscriber accounts online for the Jamaica Journal, ensuring accurate and up to date information.
• Conducts research on articles from the Jamaica Journal for future publication and archival purposes.
• Oversee the work of junior editors, assistant editors, and other editorial staff. 

Minimum Required Qualification/Experience

• Degree in Management Studies/Business Administration/Arts, Social Science or related field with three (3) years practical experience in managing publications, editorial processes and subscriber management.