Principal Director, Policy, Planning, Developing & Evaluation (GMG/SEG 6)

JOB PURPOSE

Under the direction of the Chief Technical Director, Policy, Planning & Project Management (GMG/CTD 1), the Principal Director, Policy, Planning, Development & Evaluation (Mining Portfolio GMG/SEG 6), is accountable for the coordination, leadership and management of the Strategic Planning, Performance Management, Monitoring, and Risk Management functions for the Mining Portfolio; as well as for the development and implementation of special programmes to support the Ministry in integrating the Corporate Strategic, Operational and Business Plans as well as the Performance Monitoring and Enterprise Risk Processes across the Ministry, its Departments and Agencies for the Mining portfolio, to support the Ministers and the Permanent Secretary in executing their responsibilities. 

There is a requirement to direct and manage the development of the Ministry’s comprehensive Corporate/ Strategic Business Plan, Enterprise Risk Management Framework, the various attendant Plans, and Budget (Mining portfolio) to the required quality and standard. Thereby, enabling the Ministry to achieve its stated organizational and national policy objectives and outcomes within the available resources. The incumbent will also be required to conduct analyses of the Ministry’s performance, identify, and make recommendations for improvement. 

There is also the responsibility to validate projections on the impact of economic factors on the implementation of the Ministry’s policies, programmes, and projects. Additionally, there is a requirement to formulate technical papers and submissions for local, regional and international agencies. Evaluate technical and professional programmes and monitor the performance and Budgetary allocations of the various departments, divisions and agencies (Mining portfolio). 

Responsibility is also exercised for liaising and collaborating continuously with various stakeholders and senior representatives from the Cabinet Office, Ministry of Finance and the Public Service, Planning Institute of Jamaica and Auditor General’s Department. 

KEY OUTPUTS

• Strategic/Corporate, Risk Management, Operational plans developed and analyzed to ensure alignment with the Ministry’s Strategic vision, monitored and evaluated (Mining portfolio).
• Performance targets, and risk management KPIs monitored and evaluated against planned programmes and budgets 
• Corporate planning processes and guidelines coordinated, monitored, and evaluated in the Ministry and its Agencies (Mining Portfolio) 
• Corporate/Operational/Strategic Business Plans, Risk Management Programmes and Budgets formulated 
• Economic and risk projections reviewed and validated 
• Systems, procedures and processes instituted, monitored and amended. 
• Technical advice and support provided to the staff on corporate and operational planning and related budgeting 
• Programmes and projects impact assessed and evaluated 
• Inspections and surveys conducted and reports produced
• Seminars and performance reviews sessions coordinated 
• Annual Performance Reports for Staff supervised 
• Annual and Quarterly Reports developed and submitted 
• Annual Estimates of Expenditure coordinated and linked to various plans 
• Ministry’s, Agencies’, and External Departments’ Strategic Business Plans linked to the Medium Term Expenditure Framework (MTEF), Medium Term Socio- Economic Framework (MTF) and all other planning frameworks developed 
• Technical guidance provided in the preparation of Ministry’s, Agencies’, and Departments’ Business Plans and Risk Management programmes developed 
• Framework for Performance monitoring and reporting formulated 
• Performance monitoring and evaluation tools and methods applied 
• Reports, papers, analyses and presentations on performance outcomes and a variety of corporate planning issues prepared and submitted 
• Planning framework developed and established 
• Code of ethics developed and ethical audits conducted 
• Reports and Technical papers produced 

KEY RESPONSIBILITIES AREAS

Management/Administrative Responsibilities 

• Develops related policies and policy guidelines, Cabinet Briefs and Papers and participates in meetings and makes presentations and recommendations at the Cabinet Office, Planning Institute of Jamaica, Statistical Institute of Jamaica, Ministry of Finance, and the Public Service and for national, regional, and international organization. 
• Establishes priorities, develops long range plans and provides the overall leadership and vision in guiding staff (Mining Portfolio). 
• Oversees the development and updating of Corporate/Strategic/Business/Operational Procedural Manuals. 
• Leads the coordination of the strategic business/operational and corporate planning process to ensure that divisions and agency plans are written in conformance with set criteria and in alignment with organizational goals and objectives (Mining Portfolio) 
• Represents the Ministry at meetings, seminars, workshops and conferences locally and internationally;
• Develops, institutes and implements systems and procedures to guide the strategic corporate planning and evaluation process (Mining Portfolio) 
• Proactively supports the management control process through the implementation of a performance monitoring and evaluation framework; 
• Provides a framework for the monitoring of progress against plans and chairs quarterly strategic/corporate planning meetings, retreats and seminars to determine significant divergence (actual or impending) from targets set in plans and facilitates the development of strategies to close performance gaps as they are identified. 
• Establishes and sustains strong partnerships with officials of local, regional and international organizations. 
• Formulates papers, documents and information as required. 
• Promotes the use of best practices and the incorporation of cutting-edge developments to strengthen the strategic planning and performance monitoring and evaluation in the MOAF&M (Mining Portfolio). Provides technical advice to the Permanent Secretary, Heads of Sections and other personnel on policy development and risk management issues; 
• Prepares performance and other reports as required, and ensures timely submission of all documents and information requested by the Permanent Secretary; 
• Keeps the Permanent Secretary informed on progress in respect of achieving targets on all programmes and projects.

Technical/Professional Responsibilities 

• Liaises with the Permanent Secretary, Commissioners, Chief Technical Directors and the Honourable Minister on the development and monitoring of policies, plans, programmes, and budgets and on adherence to various guidelines, for example, IMF guidelines and leads to the conceptualization, 
• planning, development, and implementation of Corporate/Strategic/Business/Operational Framework for effectiveness and efficiency of the Division (Mining Portfolio) 
• Provides technical advice on related policies, systems and procedures and ensures the development and maintenance of the Communication and Information System that facilitates transparent and accessible communication with all stakeholders. 
• Analyzes, reviews, and validates economic projections on select sectors and their impact on the Ministry’s policies, programmes and projects 
• Oversees the development of systems and structures design to enhance networking and provides support as required. 
• Participates in negotiations with international agencies for funding, training and other partnership arrangements. 
• Monitors and reports on reporting requirements for partners and ensures that they are met.
• Leads the implementation of the Corporate/Strategic/Business Planning Processes across the ministry and its Agencies to ensure that plans are written in conformance with set criteria and objectives (Mining Portfolio); 
• Directs the implementation of the Enterprise Risk Management (ERM) Framework in the Ministry its Departments and Agencies. 
• Ensures that Corporate Plan targets are linked to desired policy outcomes through mission, vision statements, strategic objectives, key outputs, performance indicators and targets outlined in Corporate Plans are specific, measurable, attainable, realistic and time bounded; 
• Liaises with the Office of the Cabinet and Divisional Heads to ensure that the Corporate/Business Plan is driven by desired national policy outcomes, and that targets are specific, measurable, attainable, realistic and time bounded; 
• Develops within Corporate plans a Medium Term Financing Plan and Annual Operational Plan
• Guides the development of the Enterprise Risk Management Programme and related KPIs.
• Ensures that the Annual Operational and Business Plans are linked to the Budget, develops, 
• articulates, implements, and evaluates an overall financial and operational planning framework for the Ministry and facilitates the development of agency Corporate Plans, Medium Term Financing Plans, and the Annual Operating Plans according to government guidelines. 
• Monitors the plans and programmes to ensure that objectives are met and that the corrective activities are taken in case of deviations 
• Liaises with the Ministry of Finance and the Public Service financial and accounting personnel within the ministry to ensure that the budget is linked to the Annual Operational Plan, Corporate Plan and Medium Term Financing Plan 
• Oversees the production of Agencies’ Corporate Plans, Medium Term Financing Plans and the Annual Operating Plans according to government guidelines; 
• Ensures full stakeholder participation in the development of the Ministry’s Corporate Plan and facilitates full stakeholder participation in the production of agency Corporate Plans; 
• Proposes corporate planning policy changes to the Chief Technical Director, Principal Director, the Ministry, and to the Ministry of Finance and the Public Service and provides functional direction and technical support across the Ministry on all aspects of planning; 
• Operates a priority setting process to support the portfolio Ministry’s top management in decision making and resource allocation; 
• Develops policy guidelines, objectives and procedures for the efficient operations of the ministry.
• Provides a framework for the monitoring of progress against plans and chairs quarterly corporate planning meetings attended by chief executives of agencies, relevant Ministry policy advisors and other key stakeholders and determines significant divergence (actual or impending) from targets set in plans and facilitate the development of strategies to close performance gaps as they are identified;
• Develops Code of Ethics and conducts Ethical Audits as required. 
• Coordinates the implementation of the GOJ Consultation Code across the Ministry and its agencies 
• Performs other related duties and responsibilities that may from time to time be assigned.
• Facilitates the implementation of the Corporate planning process within the Ministry and its departments and agencies, identifies weaknesses in the process and evaluates effective goal achievement; leads in the implementation of changes to effect improvement in the process.
• Collaborates with agencies/departments in the identification of training gaps and determines training programmes to address needs; collaborates with Cabinet Office/MIND in the design/development of training programmes. 
• Spearheads the coordination of the corporate planning process for the Ministry; provides strategic direction to the planning process to ensure that divisional plans are written in conformance with set criteria and in alignment to organizational mission, vision, goals and objectives. 
• Leads the preparation and execution of Corporate and Operational Plans for the Ministry, its Agencies and Departments 
• Prepares the Estimates of Expenditure for the Ministry based on inputs from the various departments and agencies 
• Develops and implements control procedures to support the effective development and management of policies and budgets related to Enterprise Risk Management and Mitigation, Research as well as Policy reviews; 
• Develops and implements mechanisms to foster effective communication and reporting among assigned functions in respect to their strategic and operational plans, the achievement of targets and the effective execution of mandates; 
• Monitors the assigned functional areas to ensure compliance of policies; 
• Establishes and maintains communication with internal and external counterparts to ensure consultations, information flows and strengthen compliance; 
• Undertakes research on various issues pertinent to the Ministry’s subjects and assigned functions for greater impact on results. 

Human Resource 

• Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommends and/or initiates corrective action where necessary to improve performance and/or attaining established personal and/or organisational goals; 
• Participates in the recruitment of staff and recommends transfers, promotions, terminations and leave in accordance with established human resource policies and procedures; 
• Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Ministry’s goals; 
• Ensures that training and other professional developmental needs of staff are identified and adequately addressed; 
• Provides leadership and guidance to staff through effective objective setting, delegation, communication, coaching, and mentoring; 
• Ensures that members of the Division are aware of and adhere to the general policies, procedures and regulations of the Ministry and wider Civil Service. 

Other 

• Assists the Permanent Secretary in the day to day management of the Ministry, through the provision of leadership in the development and implementation of the change initiatives, and by creating and fostering a culture of high performance and customer orientation throughout the Ministry; 
• Maintains clear communication with the Honourable Minister, Permanent Secretary, the portfolio agencies, Cabinet, NEPA, PIOJ, STATIN, investors in the agricultural and mining industries, the local financial sector, equipment suppliers, educational, research and training institutions, international aid agencies and other stakeholders to obtain support for policies and projects directed at both industries; 
• Such other duties and responsibilities as may, from time to time, be determined by the Permanent Secretary. 

PERFORMANCE STANDARDS

• High ethical standards, including confidentiality and integrity, and professionalism are displayed in the execution of the Ministry’s affairs and personal conduct; 
• Policies, legislation, programmes and projects are formulated, drafted, implemented, and revised at scheduled intervals to enable the efficient management of the Ministry’s portfolio subjects;
• Accurate, insightful and detailed information is provided to the Honourable Ministers, Permanent Secretary, Agencies and Divisional Heads, internal public relations and other entities to assist in positively projecting the Ministry as the responsible entity with oversight to ensure the country’s energy security; 
• Ministry, divisional and unit-level programmes, projects and targets are achieved;
• Operates in a fair and impartial manner, sets consistently high standards and establishes clear and focus direction for direct reports and address their professional development adequately;
• Strategic, operational and financial plans are documented, completed within established timeframe and synchronized; 
• Established deadlines, targets and quality standards are consistently met; 
• Reports/Documents are accurate and presented within agreed/established timeframe; and briefs well researched and coordinated.

REQUIRED COMPETENCIES

Core 

• Oral communication 
• Written communication 
• Customer and quality focus 
• Team work and cooperation 
• Interpersonal skills 
• Compliance 
• Integrity 
• Change management 
• Adaptability 

Functional

• Initiative
• Use of technology (relevant computer applications such as Microsoft Office suite
• Managing external relationships
• Strategic vision
• Problem solving and decision making
• Analytical thinking 
• Goal/result oriented
• Planning and organizing 
• Leadership
• People Management
• Methodical
• Managing partners
• Impact and influence

Technical skills 

• Thorough knowledge of the Public Sector environment and the machinery of Government Knowledge of Public Service Regulations and Staff Orders 
• Detailed knowledge of the policy development, evaluation and implementation process; energy management; and corporate planning. 
• Strong research, analytical, and negotiating skills with an expressed professional and multi disciplinary approach. 
• Ability to simultaneously manage multiple assignments/projects, work under pressure and meet tight deadlines and a demonstrated ability to interface with persons of varying backgrounds.
• Ability to exercise sound judgment and conviction of purpose in unfavourable or unpopular situations. Good project management skills 
• Ability to work collaboratively with partners across the public sector and international development partners 
• Knowledge of Research Methodology

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• A Master’s Degree in Public Sector Management, Business Administration, Economic Development Policy, Development Studies, Governance and Public Policy and Social Policy or equivalent from an accredited tertiary institution; plus; 
• At least seven (7) years’ experience in senior policy management or policy advisory role or any equivalent combination of education and training that provides the required knowledge. 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

• Typical office environment, no adverse working condition; 
• May be required to work beyond regular working hours; 
• May be required to travel island wide and overseas. 

AUTHORITY

• Recommends disciplinary actions in keeping with human resource policies and procedures;
• Recommends legal action or remedies in any relevant case or matter; 
• Recommends leave for direct reports; 
• Recommends appointments/promotion for direct reports.

Please note that we thank all for responding, but only short-listed applicants will be contacted.