Rapporteur, Conference Services

FUNCTIONS OF THE POST

The Rapporteur is responsible for preparing reports for and arising from meetings of the Organs and Bodies of the Community; translating documents from foreign languages into English; and assisting with the logistical preparations for meetings, as required. 

QUALIFICATIONS AND EXPERIENCE

• Candidates must possess a Bachelor’s Degree in Languages and Communication, or in an allied professional area within Humanities or Social Sciences, plus at least five (5) years of relevant experience at an equivalent level in one of the following institutions: 
  • A regional or international institution. 
  • A Ministry of Foreign Affairs or other relevant Ministry or Institution 
  • University/Educational institution. 
• Candidates must possess specialised training and good working knowledge in: 
  • The English Language 
  • Information technology for research, presentation, and document preparation Secondary and basic field research 
  • Spanish or French, particularly with regard to translation skills 

DUTIES AND RESPONSIBILITIES

• PROVIDES rapporteurial services, including reports for Meetings; 
• TRANSLATES documents into English; and 
• PROVIDES administrative support in coordinating activities required for Secretariat conferences and meetings as requested. 

In addition to the Results and Activities outlined above, the incumbent is expected to perform any other relevant duties and responsibilities in keeping with job functions.

EDUCATION GRANT

The officer shall be eligible for the payment of an education grant in respect of children (including stepchildren and legally adopted children) who require reasonable education facilities that are not available at the assigned duty station or whose education the officer would not want to disrupt in relocating to take up this appointment. 

The grant shall apply to children under the age of twenty-three (23) years and shall not exceed seventy-five per cent (75%) of the cost of tuition (including textbooks), room and board up to a maximum total of EC$16,200.00 per year per child for a maximum of two (2) children at any one time. The grant is payable for a maximum of five (5) years. 

SETTLEMENT GRANT

On assumption of duty in Guyana, the officer shall be paid a settlement grant in respect of the staff member, his or her spouse and each eligible child or other approved dependant. The number of dependants eligible for the Settlement Grant shall not exceed six (6) persons. 

RECRUITMENT AND APPOINTMENT

Appointment may be on contract, in which case the officer will be required to contribute to the Secretariat’s Pension Scheme or on secondment from a Public Service or a statutory body of a Member State or approved regional organisation. It will be subject to such staff rules and policies, rules, regulations, orders and instructions as exist and as may be introduced from time to time with respect to service with the Caribbean Community Secretariat. 

An officer recruited from outside the assigned duty station, on first appointment, will be provided economy class air passages by the most direct route for the officer, spouse and children (provided they are below the age of eighteen (18) years, unmarried and dependent on the officer) and for such other dependants not exceeding two (2) as may be approved by the Secretary-General, provided that the number of children and other dependants does not exceed six (6) in all. 

In addition to passages, the officer will be granted the following transportation allowances: 

• ocean freight charges, including insurance, for shipping personal and household effects to Guyana, not exceeding 45.3 cubic meters, plus a motor car (if the officer already owns one); 
• the cost of transporting baggage, personal and household effects from the home of the officer to the place of embarkation and from the port of disembarkation to the place of residence in Guyana; and
• the cost of packing and crating personal and household effects. 

LEAVE

The officer will be eligible for twenty (20) working days' vacation leave a year and a leave grant after every twelve (12) months of service in respect of the officer, spouse and up to two (2) other approved dependants. 

PRIVILEGES AND IMMUNITIES

The officer will be granted the privileges and immunities extended to officials of the Caribbean Community in accordance with Article 8 of the Community’s Headquarters Agreement with the Government of Guyana. 

GROUP HEALTH AND LIFE AND ACCIDENT INSURANCE

Subject to your acceptance by the Secretariat’s insurance carriers, the officer will be required to participate in the Secretariat’s group health, life and accident insurance schemes. With respect to the health insurance, the officer will contribute fifty per cent (50%) of the premium. The life and accident insurance scheme is non-contributory. 

SUPERANNUATION

An officer appointed to this post will be required to participate in the Secretariat’s Defined Contribution Pension Plan and contribute 7 per cent of basic salary per month, while the Secretariat will contribute 13 per cent of the officer’s basic salary to the pension plan. Where the appointment is on secondment, the Secretariat will pay to the officer’s substantive employer, over the period of secondment, a contribution not exceeding twenty-five per cent (25%) of the pensionable salary normally payable to the officer by that employer so as to maintain the pensionable status of the officer in the substantive employment. 

APPLICATIONS

Applications in English Language with full curriculum vitae details, including the email addresses of three (3) referees (at least two of whom must be familiar with the applicant’s work)