Senior Public Procurement Officer (GMG/SEG 1) - Regional Office

Minimum Required Qualification and Experience:

• Bachelor's Degree: Management Studies, Accounting, Business Administration, Public Administration, Public sector Management, Economics or any other related field. 
• Certificate in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 and MIND. 
• Experience in related field: 3 years 

OR 

• ACCA Level 2 
• Certificate in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 and MIND. 
• Experience in related field: 3 years 

OR 

• Diploma in Business Administration, Accounting or any other related field. 
• Certificate in Public Procurement: UNDP/CIPS Level 2 or INPRI Level 3 and MIND 
• Experience in related field: 5 years 

Key responsibilities will include but not limited:

• Prepare contracts and Maintain contract register. 
• Coordinate public procurement tender closing and opening exercise. 
• Review tender evaluation reports. 
• Assess quotations and make recommendations for award. 
• Prepare addenda to tender documents. 
• Ensure that all organization contracts are reviewed by the Legal Department.
• Prepare Procurement Plans for the organization. 
• Maintain a database with current cost and location of goods, works, and services and establish links with ones in other government agencies.
• Assist with negotiations with suppliers/contractors to obtain best prices and value for money.
• Liaise with finance division to ensure compliance with contract conditions for payments and other procurement guidelines. 
• Maintain data file with government of Jamaica procurement procedures. 
• Provides liaison services between the public procurement commission, the ministry of finance, office of the prime minister and organization representatives. 
• Review all tender reports for submission to the procurement committee, organization sector committee, contracts committee and office prime minister. 
• Keep track of the procurement process of each submission from preparation of tender reports to job completion and contract termination. 
• Advises, supports and assists employees on all aspects of the procurement process and procedures. 
• Ensure that Procurement Committee and Organization Sector Committee submission requirements are adhered to, and that proper documentation in respect of received Bids/Proposals is maintained. 
• Assists the Director, Public Procurement to set priorities and to formulate procedures.
• Advises the Director, Public Procurement or Director, Administration & Property Management on supplier’s reliability/suitable and performance. 
• Provides guidance to Internal/External customer on the Ministry's procurement policies and procedures. 
• Ensures that invoices are received from suppliers and the appropriate programme managers have signed "Goods received or Services rendered." 
• Ensures that procurement practices conform with the relevant Acts. 
• Liaises with the Accounts & Finance Department to ensure that supplier's invoices are paid in a timely manner. 

ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED