Senior Secretary (OPS/SS3)

 Back to listing
Organisation
Institute of Jamaica
Reference
VAC-61544
Contract Type
Temporary
Industries
Secretarial Administrative & Clerical
Location
Kingston
Salary & Benefits
$1,711,060 - $2,301,186 per annum
Date Posted
01/05/2026
Expiry Date
22/05/2026
To provide secretarial support to the Director of Programmes with the view of attaining the highest efficiency and professional image possible.

 

Key Responsibilities

  • Types documents
  • Handles telephone queries and supplies factual information to the public and other stakeholders
  • Screens telephone calls to the Director and makes calls on her behalf
  • Opens, date-stamps and refers all mail received to the Director for her attention
  • Diarizes time and location of all programmes-related events and the Director’s appointments
  • Organizes and maintains suitable filing system
  • Prepares requisition for stationery and other supplies
  • Checks goods and supplies received
  • Maintains an inventory of stationery and supplies
  • Distributes supplies to full time staff and part-time tutors
  • Takes and transcribes minutes for Divisional and Board of Management meetings
  •  Arranges meetings
  • Updates mailing list

 

Qualifications/Experience

  • 4 GCE Ordinary Level or CXC (General Proficiency) subjects, including English Language
  • Proficiency in Typewriting at a speed of 50-55 w.p.m.
  • Proficiency in Shorthand at a speed of 100-120 w.p.m.
  • Successful completion of a secretarial course of training
  • Successful completion of a computer course, with particular emphasis on word processing
  • At least four (4) years’ related experience
Institute of Jamaica
    • Register and Apply
    Log In and Apply

    Please fill in the form, upload your CV to complete your application. You will also register during this process to enable you to log in track your application and setup Job Alerts.
    By submitting this form you agree to our terms of use
    Register & Apply

    You may also be interested in...
    System Administrator (MIS/IT 5) - Regional Office - Ocho Rios
    Posted Today Posted by North East Regional Health Authority, Jamaica
    The incumbent manages server environments and virtualization while administering Active Directory, storage, and disaster recovery systems to ensure high performance, security compliance, and reliable end-user support services.
    Salary & Benefits: $4,266,270 – $5,737,658 per annum Town/City: Ocho Rios
    View Details
    Senior Secretary (OPS/SS 3) - Port Antonio Hospital - Port Antonio
    Posted Today Posted by North East Regional Health Authority, Jamaica
    The incumbent provides secretarial support by managing correspondence, safeguarding confidential files, and coordinating meetings through minute-taking and action-item follow-up while handling administrative communications and inquiries.
    Salary & Benefits: $1,711,060 – $2,301,186 per annum Town/City: Port Antonio
    View Details
    Public Health Inspector 2 (HPC/EH 2) - St. Ann Health Department - St. Ann
    Posted Today Posted by North East Regional Health Authority, Jamaica
    The incumbent enforces public health standards by inspecting establishments, certifying food handlers, and monitoring water quality while investigating disease outbreaks and conducting health education sessions to ensure regulatory compliance.
    Salary & Benefits: $3,759,184 – $4,468,488 per annum Town/City: St. Ann
    View Details
    Physiotherapist (HPC/PT 3) - Annotto Bay Hospital - Annotto Bay
    Posted Today Posted by North East Regional Health Authority, Jamaica
    The incumbent will be responsible to supervise physiotherapists, physiotherapy interns and students, conduct specialist clinics in the area of specialty as required.
    Salary & Benefits: $4,359,501 – $5,182,077 per annum Town/City: Annotto Bay
    View Details
    Physiotherapist (HPC/PT 2) - Annotto Bay Hospital - Annotto Bay
    Posted Today Posted by North East Regional Health Authority, Jamaica
    The incumbent will be responsible to examine, plan, administer and progress treatment programmes for patients to improve and/or restore function, relieve pain and prevent disability following injury, disease or loss of body part(s).
    Salary & Benefits: $3,759,184 – $4,468,488 per annum Town/City: Annotto Bay
    View Details