Senior Secretary (OPS/SS3)

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Organisation
Institute of Jamaica
Reference
VAC-61544
Contract Type
Temporary
Industries
Secretarial Administrative & Clerical
Location
Kingston
Salary & Benefits
$1,711,060 - $2,301,186 per annum
Date Posted
01/05/2026
Expiry Date
22/05/2026
To provide secretarial support to the Director of Programmes with the view of attaining the highest efficiency and professional image possible.

 

Key Responsibilities

  • Types documents
  • Handles telephone queries and supplies factual information to the public and other stakeholders
  • Screens telephone calls to the Director and makes calls on her behalf
  • Opens, date-stamps and refers all mail received to the Director for her attention
  • Diarizes time and location of all programmes-related events and the Director’s appointments
  • Organizes and maintains suitable filing system
  • Prepares requisition for stationery and other supplies
  • Checks goods and supplies received
  • Maintains an inventory of stationery and supplies
  • Distributes supplies to full time staff and part-time tutors
  • Takes and transcribes minutes for Divisional and Board of Management meetings
  •  Arranges meetings
  • Updates mailing list

 

Qualifications/Experience

  • 4 GCE Ordinary Level or CXC (General Proficiency) subjects, including English Language
  • Proficiency in Typewriting at a speed of 50-55 w.p.m.
  • Proficiency in Shorthand at a speed of 100-120 w.p.m.
  • Successful completion of a secretarial course of training
  • Successful completion of a computer course, with particular emphasis on word processing
  • At least four (4) years’ related experience
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