Stores Officer (GMG/AM 1)

Key Responsibilities

• Maintains continuous communication with the Procurement Unit for the supply of goods and services for new products on the market that could be introduced at the workplace;
• Checks all incoming goods/supplies to ensure that specifications are met and that the correct amount ordered is supplied on delivery; 
• Collects store requisitions of goods, check for authorization and verification by Head of Departments; 
• Prepares and submits requests to purchase supplies periodically, depending on usage pattern; 
• Monitors and control stock levels so that requests maybe/are satisfied in a timely manner;
• Checks and counter-signs delivery invoices, waybills and requisitions;
• Adopts and modifies established methods and techniques in consultation with Office Manager for the control and improvement of the daily activities of the Store, to ensure that all supplies are safely secured in the stores; 
• Liaises with Office Manager regarding the speedy delivery of supplies, when necessary;
• Records and report problems to the Office Manager and suggest possible means for corrective actions; 
• Responsible for the accurate recording and accounting procedures of the store;
• Distributes stationary/items during stipulated hours and accordance with standard operation procedure (SOP); 
• Monitors database of expiring dates for perishable items; 
• Prepares stocks count on a quarterly basis; 
• Establishes follow-up mechanisms to address and reconcile any discrepancies that may exist between physical balances and log book recorded balances; 
• Develops and implement re-order level plan and maintain buffer stock;
• Store goods in appropriate order and issue using the First in First Out system (FIFO);
• Responds to audit queries; 
• Prepares statements of facts surrounding loss of goods; 
• Ensures the cleanliness and proper organization of items in the Store Room;
• Performs other related duties as assigned by Office Manager within the scope of training. 

Required Knowledge, Skills and Competencies

Core: 

• Ability to communicate effectively in a written and oral format at all levels.
• Good human relations and interpersonal skills.  
• Analytical and problem solving skills.  
• Good interpersonal skills  

Technical: 

• Ability to network with customers and suppliers of the stores  
• Computer literacy.  
• Ability to manage a store.  
• Knowledge of the Financial Administration and Audit Act (F.A.A)  
• Knowledge of Government of Jamaica (G.O.J) Stores Management practices.
• Knowledge of safety regulations  
• Proficiency in the use of Microsoft Office, Microsoft word, Microsoft excel
• An in-depth understanding of interpreting stores documents  

Minimum Required Qualification and Experience

• Certificate in Supplies Management  
• Entry Level requirements four (4) C.X.C including English Language and Mathematics/Accounts.  
• One (1) year experience working in a Stores/Supplies Unit. or 
• Any other equivalent combination of experience and qualifications

Please note that only shortlisted applicants will be contacted.