Transport Assistant

ORGANISATIONAL RELATIONSHIP

The Transport Assistant will report to the Manager-Hospital Administration at the Sangre Grande Hospital, the Area Administrative Officer with the County and the Fleet Coordinator.

SPECIFIC ACCOUNTABILITIES

The Transport Assistant:

• Coordinates and monitors the daily transportation requirements of the health care institution and or administrative office.
• Monitors daily vehicle usage to ensure they comply with road safety standards and to avoid any disruption in services.
• Ensures that all vehicles are in compliance with the Ministry of Transport regulations (annual vehicle inspections, passenger permit etc.)
• Performs routine preventative maintenance, repair and emergency repair work on vehicles such as oil changes, brake overhauls, wheel replacement, electrical repairs, tires and maintaining automatic transmission.
• Ensure Vehicles covered under warranty agreement are maintained as per manufacturer recommendation by authorized dealers and relevant paperwork completed and submitted within a timely manner.
• Supervises any required repair services to vehicles in workshops or garages of agents; test vehicles after repairs and prior to return to service.
• Establishes and maintains proper records management for the fleet; check time cards, daily log slips and material reports; and prepare requisitions for supplies for maintenance for vehicles.
• Collaborates with Fleet Coordinator in the inspection of vehicles involved in accidents and prepares reports as required.
• Ensures that all Motor Vehicle Drivers comply with transport-regulated policies and legislation.
• Assists with the coordination of emergency transportation requirements.
• Performs any other related work as required by the appropriate Authority.

KEY KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of transport operations and techniques.
• Knowledge of the automotive mechanic trade.
• Knowledge of the standard tools, equipment and materials employed in an automotive repair shop.
• Good supervisory and leadership skills.
• Good conflict management skills.
• Ability to supervise a group of skilled and other subordinates.
• Ability to administer the transport services in a large Institution or Department.
• Ability to establish and maintain effective working relationships with other employees and the public.

MINIMUM TRAINING AND EXPERIENCE

• Training as evidenced by a minimum of five (5) CXC O’Level subjects inclusive of Mathematics and English A.
• Certificate in Basic Mechanic from a recognized institution.
• Possession of a driving license entitling holder to drive Heavy Motor Vehicles (Class 4).
• Certificate of Good Character.
• Possession of a Defensive Drivers Certificate.
• Computer Literate in Microsoft Office Suite.
• Considerable experience in the operation and maintenance of motor vehicles.

SUPERVISORY RESPONSIBILITIES

• Motor Vehicle Drivers
• Ambulance Drivers
• Dental Drivers
• On-Call Motor Vehicle Drivers
• Clerk/Typist I

COMMUNICATION AND WORKING RELATIONSHIP

Internal:

• Fleet Coordinator
• Manager-Hospital Administration
• Area Administrative Officer
• Nurse in Charge
• All Hospital staff
• All Health Centre staff

External:

• Suppliers/Vendors for repairs/servicing of vehicles