Access Officer

JOB PURPOSE:

The Access Officer is responsible for administering the provisions of the Access to Information (ATI) Act, ensuring that approved, declassified and/or non-exempt documents are made accessible to the Public, in accordance with the established standards. The position also supports the Registrar in the delivery of the Authority’s Records and Information Management (RIM) programme in keeping with the established standards.

KEY RESPONSIBILITIES:

• Maintains a record of all incoming ATI applications.
• Represents the Authority at meetings of the Association of ATI Administrators.
• Keeps abreast of the ATI Act and other pertinent legislation.
• Supports the ATI function Act and other pertinent legislation.
• Participates in fostering and developing efficient record management programmes.
• Manages and maintains access to information database.
• Assists in managing the Authority’s records in keeping with GoJ’s Records and Information (RIM).
• Supports the work of the division in the changeover process from paper to electronic records management systems.
• Sensitizes staff on the ATI Act and related guidelines in satisfying requests received

REQUIREMENTS:

• Diploma/Associate/Bachelor’s Degree in Library and Information Studies or equivalent qualification from a recognized tertiary institution.
• A minimum of there (3) years’ related experience.
• Training in GoJ’s Records and Information Management Policy & Procedures, digitization of records.

DESIRED COMPETENCIES

• Good written and oral communication skills.
• Good planning and organizing skills.
• Good teamwork and collaboration.
• Good problem solving and decision-making skills.
• Good stakeholder management and relationship building skills
• Excellent knowledge of GoJ’s Records and Information Management (RIM) Policy and Procedures.
• Access to information (ATI) Act and other applicable legislations, regulations, policies, procedures, circulars.
• Good knowledge of GoJ’s Documentation and Information Access Services
• Good knowledge of electronic Records Management Systems and Digitization of Records
• Good knowledge of Library records Management Databases.
• Proficiency in the use of technology, approved business applications and office tools.

We thank all applicants for their interest in this career opportunity.  Kindly note, however, that only shortlisted candidates will be contacted