Accounting Clerk (FMG/AC2)

Key Outputs

• Purchase orders prepared
• Payment vouchers prepared
• Cheques prepared
• Electronic transfers prepared
• Correspondences prepared
• Withholding Tax Certificates prepared
• Cash book updated
• Utility registers maintained
• Vendor files maintained
• Filing system maintained
• Data entered
• Reports submitted

Key Responsibilities

• Facilitates all payments by:
  • Preparing purchase orders
  • Preparing payment vouchers
  • Preparing cheques and electronic transfers
  • Preparing correspondences for cheque disbursements
  • Preparing routine forms and letters
• Prepares Withholding Tax Certificates
• Updates all cash books electronically
• Maintains utility payment registers
• Maintains vendor files
• Retains and organizes cheque stubs
• Researches and resolves invoice or payment discrepancies and issues
• Maintains filing system
• Performs data entry as necessary
• Prepares reports
• Performs other related duties from time to time

Performance Standards

• Purchase orders prepared according to agreed standards
• Purchase orders prepared within specified time
• Payment vouchers prepared within specified time
• Cheques prepared within specified time
• Electronic transfers prepared within specified time
• Correspondences prepared within specified time
• Withholding Tax Certificates prepared within specified time
• Cash book updated within specified time
• Utility registers maintained within specified time
• Incidence of errors and omissions in vendor files
• Filing system maintained according to agreed
• Data entered within specified time
• Reports submitted within specified time
• Reports submitted according to agreed standards

Required Competencies/Skills/Knowledge

Core Competencies:

• Oral Communication – Level 2
• Written Communication- Level 2
• Teamwork & Cooperation – Level 1
• Customer & Quality Focus – Level 1

Technical Competencies

• Finance & Business Acumen – Level 1
• Data Management – Level 1
• Records Management – Level 1
• Information Communication Technology – Level 1

Knowledge & Skills

• Knowledge of the Financial Administration and Audit (FAA) Act
• Ability to pay attention to detail
• Sound knowledge of accounting principles, practices and procedures
• Sound knowledge in the use of relevant computer software applications

Qualification & Experience

• 5 CXC subjects or equivalent including English Language and Mathematics/Accounts or
• Module one (1) in Government Accounting Level 1
• At least one (1) year working experience

Special Conditions Associated with the Job

• Required to work outside normal working hours to include Saturdays

We appreciate all responses, however only shortlisted candidates will be contacted