Accounts Payable Manager

KEY RESPONSIBILITIES:

Management/Administrative Responsibilities 

• Plans and participates in meetings, seminars, workshops, conferences relevant to the functions of the post, as required 
• Prepares monthly, quarterly and annual reports as requested 
• Develops individual work plan based on strategic alignment with the Operational and Strategic Business Plan/Corporate Plan of the Division 
• Participates in the Strategic planning process for the Division and provides assistance when required

Technical/Professional Responsibilities 

• Directs the classification of payments according to fixed assets, stock, expenses, advances and settlement of liabilities 
• Verifies that all bills, claims, vouchers, statements and like documents are properly checked for probity, propriety, regularity, authenticity before certification and acceptance of charge as an accounts payable 
• Ascertains, measures and issues directive to account for prepaid and accrued expenses 
• Maintains record of all cyclical payments as well as routine or ongoing contractual obligations (e.g. utilities, janitorial services, security services, consultancy services, travel claims) 
• Trains and guides officers in procedures for thoroughly checking bills, claims, vouchers, and so on throughout the various offices 
• Monitors that invoices, bills and so on are received for all known cyclical and contractual obligations and these are booked in accounts payable 
• Rechecks in detail a sample of vouchers, claims checked and passed for payment
• Books valid bills, claims and vouchers as accounts payable within the period to which they relate and paid promptly 
• Prepares, in conjunction with other Division members, responses to audits queries and observations 
• Liaises with the Manager Management & Cost Accounting, Manager Financial Accounting and Programme Managers regarding any new service or acquisition of any goods, stores or assets, which has or will give rise to a liability on the part of the ITA 

Human Resource Responsibilities 

• Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommends or initiates correction action where necessary to improve performance and/or attaining established personal and/or organisational goals 
• Participates in the recruitment of staff for the ITA and recommends transfers, promotion, termination and leave in accordance with established human resource policies and procedures 
• Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching 
• Maintains a system that fosters a culture of teamwork, integrity, engagement, high performance and commitment to the organisation’s goals and initiatives 
• Contributes to the development and implementation of a succession planning framework in collaboration with the Human Resource Management and Development Division
• Participates in setting the framework for culture and expectations for the onboarding or Orientation programme/process 
• Performs other related functions as directed by Manager Financial Accounting

REQUIRED KNOWLEDGE, SKILLS, AND COMPETENCIES

Core: 

• Oral and written communication skills 
• Interpersonal skills 
• Problem-solving skills 
• Team and results oriented 
• Planning & organising skills
• Methodical 
• Integrity 
• Ability to work well under pressure 

Technical: 

• Analytical skills 
• Experience in GoJ accounting principles, specifically payments and accounts payable systems 
• Ability to utilise computer applications/systems 

Minimum Required Qualification and Experience

• A Bachelor Degree in Accounting/Management Studies/Business Administration or related discipline with accounting specialisation 
• At least four (4) years experience in a related field

Please note that only shortlisted applicants will be contacted.