Legal Officer

JOB PURPOSE:

Performs the functions as the ITA Board’s Corporate Secretary to implement administrative and governance matters relating to the Board. Provides legal counsel to the ITA in the administration of its legal obligations, mandate and functions regarding road traffic management.

KEY RESPONSIBILITIES:

Management/Administrative Responsibilities 

• Participates in the ITA’s strategic planning process, contributes to the streamlining of the operations of the Branch with the highlighted strategic direction of the organisation
• Contributes to the Division’s Operational Plan and Budget 
• Researches and provides insights on existing and future demands and services
• Prepares reports, presentations and other official documents towards the effective management and provision of services 
• Represents the ITA at national, regional and international meetings, seminars and conferences and provides required feedback and contribution 

Technical/Professional Responsibilities 

• Functions as Corporate Secretary to the ITA Board 
• Advises the Board on matters relating to regulatory compliance, effective operations and corporate governance within the Board 
• Contributes to the development of an Annual Board work plan, monitors its implementation and provide insight on level of progress or areas that stymie the achievement of programmes as outlined in the Board Work Plan 
• Provides oversight for the preparation of Minutes, in conjunction with the Recording Secretary, and other documentation deriving from the discussions and decision of the ITA Board 
• Coordinates the evaluation of the Board, its Committees and individual members in collaboration with the Board Chairperson 
• Coordinates the orientation and sensitisation processes for the Board 
• Assists in the review of Code of Ethics with the Board for any particular or nuanced area that would need to be included based on the unique mandate and imperatives of the ITA.
• Assists the Chairperson and members in the development of Terms of References for Board Committees 
• Legal Services to the ITA
• Prepares , reviews and amends legal documents , including but not limited to contracts and Memorandum of Understanding 
• Attends court and assists in conduct of legal matters where necessary, particularly to accompanying Examiners at the ITA Service Hubs as legal counsel on occasions that they are required to attend court to fulfill their duties 
• Follow-up and update management on court matters and attending court hearings on behalf of the ITA 
• Provides legal counsel on industrial relations matters, in the interests of the ITA and the protection of its integrity and legal and policy compliance 
• Participates and advises the Authority on matters related to all stages of contracts from negotiations to post-completion 
• Reviews and advise management on legal implications of internal policies and procedures.
• Liaises with the Attorney General's Chambers to produce legal advice and opinions on matters of law affecting the ITA's policies and programmes 
• Prepares drafting instructions in collaboration with the relevant Divisions
• Provides legal advice to Island Traffic Authority on all areas of law which the Authority administers. 
• Conducts periodic audits of ITA operations to ensure compliance with relevant laws. Implements procedures to rectify identified deficiencies and breaches. 

Human Resource Responsibilities 

• Maintains a system that fosters a culture of teamwork, integrity, engagement, high performance and commitment to the organisation’s goals and initiatives 
• Contributes to the development and implementation of a succession planning framework in collaboration with the Human Resource Management and Development Division
• Participates in setting the framework for culture and expectations for the onboarding or Orientation programme/process. 
• Performs other related functions as directed by the ITA Board and Senior Manager, Legal Services 

Working Conditions

• Typical office environment. 
• May be required to visit locations for property and security review and work extended hours. 
• Exposure to circumstances that may surround possible security breaches.

Required Knowledge, Skills, and Competencies

Core: 

• Written and oral communications skills 
• Interpersonal skills 
• Team and result oriented 
• Integrity

Technical: 

• Knowledge of new and diverse training needs 
• Knowledge of government human resource development systems 
• Proficiency in relevant computer applications 

Minimum Required Qualification and Experience:

• Bachelor Degree in Management Studies/Public Administration or related social science
• Training Certificate/Teaching Diploma is an asset 
• Two (2) years experience in a related position 

OR 

• Associate Degree in Management Studies/Public Administration or related social science
• Training Certificate/Teaching Diploma is an asset 
• Four (4) years experience in a related position

Please note that only shortlisted applicants will be contacted.