Administrative Assistant – Human Resources

Responsibilities

• Provide high-level administrative support to the Director of People, including scheduling, communication management and task coordination.
• Prepare memos, reports, presentations and meeting documents with accuracy and timeliness.
• Assist with documentation for Council on Occupational Education (COE) and National Accreditation and Equivalency Council of The Bahamas (NAECOB) accreditation reviews.
• Support preparation of Annual Reports and staff development documentation.
• Maintain and update employee records, databases and HR files confidentially and accurately.
• Track employee certificates and required documentation.
• Organise meetings, appointments and departmental schedules.
• Serve as the primary contact point for internal and external stakeholders.
• Assist with project deadlines and deliverables.
• Uphold confidentiality and support HR compliance standards.
• Perform other duties as assigned by the Director of People.

Qualifications and Experience

• Associate’s degree in Business Administration or related field
• Minimum of 5 years experience in a similar administrative role
• High School Diploma or equivalent
• Minimum of 10 years experience in a similar role

Specialised Knowledge

• Standard business documents and formats
• Office equipment operation
• Experience with Labour Management software (an asset)

Skills and Abilities

• Strong written and verbal communication
• Excellent interpersonal and organisational skills
• Proficiency in Microsoft Office Suite
• Strict confidentiality and discretion
• High attention to detail and ability to meet deadlines
• Effective teamwork and adaptability
• Ability to respond to changing priorities