Administrative Manager - South-East Region - Kingston, National Works Agency

Organisation

National Works Agency

Reference

VAC-58859

Contract Type

Full-Time

Industries

Secretarial Administrative & Clerical

Location

Kingston

Salary & Benefits

$3,501,526.00 per annum

Date Posted

16/08/2025

Expiry Date

08/09/2025

The incumbent provides administrative support to the Regional Manager, overseeing office operations, procurement, finance, records management, policies, and procedures to ensure efficiency, compliance, and effective regional administration.

QUALIFICATION AND EXPERIENCE:

Bachelor’s degree in Business Administration or Management Studies.
Experience in office management, inventory management and vehicle management.
At least eight (8) years working experience, of which at least four (4) should be at supervisory level.

SKILL REQUIREMENTS/KEY COMPETENCIES:

Good oral and written communication skills.
Ability to plan, organize, coordinate and control activities of the region.
Ability to complete projects within specific time frame.
Strong analytical and problem-solving skills.
Ability to negotiate with suppliers of goods and services.
Excellent team player.
Creativity, innovation and problem solving.

REPORTING RELATIONSHIP:

Reports to: Regional Manager

PRINCIPAL FUNCTIONS:

To provide administrative support to the Regional Manager and coordinate the administrative operation of the regional office.
Plan, organize and supervise regional activities as it relates to office management, procurement, accounting (including petty cash account), documentation, archiving, transport fleet and courier services.
Develop and document administrative and operation policies and procedures to facilitate regional operation.
Evaluate and revise procedures and/or devise and implement new forms or systems to improve efficiency of workflow.
Oversee the development and implementation of records management policies intended to standardize filing, protecting and retrieving records, reports and any other information in the agency.
Implement and maintain administrative standards of the agency.
Formulate procedures for systematic retention, protection, retrievals, transfer and disposal of records as per government regulations.
Recommend suppliers of goods and services in keeping with established procedures.
Make recommendations to improve efficiency and effectiveness of maintenance activities, consumption of utilities and documenting/monitoring of Capital Asset.

Note: The Agency thanks all applicants in advance. Only individuals short-listed will be contacted.