Assistant Registrar of Deeds

Qualifications & Experience

• Attorney-at-Law with two years' experience.
• Experience in Conveyancing, processing of leases, mortgages, and records management would be an asset.
• Computer literacy
• Must have demonstrated ability to plan and direct activities
• Records Management training or experience.

Responsibilities

• Assist the Registrar of Deeds and Deputy Registrar of Deeds in ensuring the exemplary processing of Transports, leases and mortgages, registration of deeds, trusts and powers of attorney.
• Ensuring that all Transports, encumbrance, applications and registrations are processed and executed in accordance with the Law and to agreed-upon performance targets.
• Discharge all statutory functions as delegated by the Registrar of Deeds.
• Assist the Registrar of Deeds in the administration and management of the Sub-Registry.
• Carry out such other functions in relation to the processing of Transports, leases and mortgages, registration of deeds, trusts, powers of attorney, as the Registrar may delegate.
• Maintain, update and preserve the records required to be kept by the Deeds Registry.
• Examine, certify and register conveyances, Transports, leases, mortgages, cancellations and deeds.
• Examine and check to satisfy as to the sufficiency of all titles tendered in support of any conveyance or transport, transfer, mortgage, lease, or any other transaction.
• Examine all descriptions of property dealt with (descriptions which shall be definitely and clearly set out, especially with regard to locality, boundaries, area and conditions or limitations attached thereto, and have reference, if the Court or the Registrar so requires, to a diagram or chart thereof on record in the Lands Department or in the Registry), and to do everything necessary to obtain a full and complete identification of the property or rights therein forming the subject of the transaction.
• Register or record all conveyances, deeds and all other documents which are accepted as proper for registration or record.
• Register, annotate or record against any property registered in the Registry, any lease, servitude, or incumbrance contained in any State title, or in a transport, or other duly recorded deed, or authorized by order of the Court.
• Keep all registers, including land and mortgage registers, required by the law or procedure to be kept.
• Facilitate inspection of the Registers or searches to be made by members of the public, upon payment of the prescribed fees.
• Facilitate the issue of any copies of documents and information to members of the public allowed by law or rule.
• Exercise all powers and discharge all duties delegated by the Registrar of Deeds.
• Plan, direct, oversee and coordinate the internal administration and accounting operations of the Sub-registry.
• Communicate proactively, in writing, electronically and verbally with colleagues and staff, to enable management transparency and sharing of knowledge and information.
• Contribute positively and proactively to the business and management culture of the agency working collectively with the senior management team.
• Assist in preparing official notices, publications, directives and guidelines relating to the functions of the Registry under the Acts.
• Perform such other duties as delegated or assigned by the Registrar from time to time.

REMUNERATION

This post attracts a competitive salary with gratuity and vacation allowance.

Note: Applicants who do not meet the stipulated requirements will not be acknowledged.