Building and Property Management Officer (SOG/ST 4)

Key Responsibilities:

Technical/Professional

• Performs routine preventative maintenance procedures on Judicial’s buildings, mechanical equipment, electrical and utility systems on a scheduled basis; inspects belts, checks fluid levels, checks filters, cleans and inspects cooling systems, and water storage systems; 
• Enhances the serviceability of the Ventilation and Air Conditioning and Building Systems;
• Manages assigned building and facility management projects efficiently and effectively;
• Completes daily, weekly and monthly checklists on building equipment and report any discrepancies to the Senior Building and Property Management Officer; 
• Responds promptly to maintenance requests from Court Offices under your care and other stakeholders; 
• Assists in the establishment and operations of the Building Management Computer System (BMS) which controls and monitors mechanical equipment and utility systems;
• Employs approves systems and procedures that ensures quality and safety assurance;
• Undertakes minor electrical/lighting repairs and liaise with service providers and contractors to facilitate major electrical repairs; 
• Troubleshoots and repairs electrical and control panels to maintain building security;
• Responds to emergency maintenance requests, as required; 
• Maintains records of maintenance procedures and schedules; 
• Performs monthly stocktaking of the Storeroom; 
• Verifies standards and quality of service items/materials purchased by the Branch;
• Liaises with, guides and directs contractors/cleaners/janitors and gardeners, as required for the effective performance of maintenance functions; 
• Undertakes minor plumbing repairs and liaises with service providers to facilitate major repairs; 
• Performs routine inspections, maintenance and collection of operational data for:
  • Windows and door locking systems 
  • Fire suppression systems 
  • Fire pump and controls 
  • Lighting 
  • Plumbing 
  • Elevators 
  • Water storage systems 
• Maintains and provides documentation and reports on maintenance activities;
• Maintains the readiness of the standby generator, conducting regular test runs and monitoring fuel levels; 
• Keeps current with the latest tools/techniques in Building and Property Management to determine what new solutions and implementations will meet CAD/Judiciary business/operational requirements. 

Management/Administrative 

• Develops Individual Work Plans based on alignment to the overall plan for the Branch;
• Participates in meetings, seminars, workshops and conferences, as required;
• Prepares reports and programme documents as required. 
• Prepares and delivers Building and Property Management presentations as needed;
• Maintains customer service principles, standards and measurements;
• Identifies and incorporates the interests and needs of customers in business process design. 

Human Resources 

• Contributes to and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and Organization’s goals;
• Assists with the preparation and conducts presentations on role of Division/Unit for the Orientation and Onboarding Programme. 
• Performs all other duties and functions as may be required from time to time.

Required Knowledge, Skills and Competencies:

Core 

• Excellent interpersonal and team management skills 
• Excellent communication skills 
• Strong analytical and problem-solving skills 
• Strong leadership skills 
• Strong customer relations skills 
• Excellent planning and organizing skills 
• Excellent judgment and decision-making skills 
• Ability to influence and motivate others 
• Proficiency in the use of relevant computer applications 

Technical 

• Ability to trouble-shoot and good problem-solving skills related to electrical circuits and equipment; 
• Knowledge of carpentry, plumping, water storage systems and building technologies;
• Knowledge of all ventilation and air conditioning equipment: water and cooled chillers, Air Handling Units, clean room AC maintenance; 
• Knowledge of Building Management Systems; 
• Knowledge of the implementation of energy saving initiatives; 
• Aptitude for developing and maintaining collaborative relations with team members both within and outside the Judiciary; 
• Familiarity with procedures, policies and legislation governing the machinery of government; 
• Knowledge of computerized systems and software, with an emphasis on the MS Office suite and projects. 

Minimum Required Qualification and Experience:

• Associate Degree in Electrical/Mechanical Engineering, Building Technology, Plumbing, Refrigeration & Air Conditioning or related field; 

OR 

• HEART NSTA NVQJ Level 3 in Electrical/Mechanical Engineering, Building Technology, Plumbing, Refrigeration & Air Conditioning or related field; 

AND 

• One to Two years (1 – 2) years’ experience working in an engineering or property management environment.

Special Condition Associated with the Job:

Work will be conducted in an office outfitted with standard office equipment and specialized software. The environment is fast paced with on-going interactions with critical stakeholders and meeting tight deadlines which will result in high degrees of pressure, on occasions. However, there will be 90 percent traveling with considerable physical activity, which may involves: 

• Heavy physical work; heavy lifting, pushing, or pulling required of objects between 50 to 100 pounds. 
• Working in environments with some exposure to hazards or physical risks, which require following basic safety precautions. 
• Working in moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises 

Please note that only shortlisted applicants will be contacted.