Checking Officer (FMG/AT 2)

Job Purpose

Under the direct supervision of the Checking Supervisor, the Checking Officer is responsible for: 

• Receiving, examining and recording bill invoices and contracts 
• Preparing and inserting all Payment Vouchers 
• Checking of all Payment Vouchers 
• Preparing ad hoc/specific reports 
• Maintaining Memorandum Registers 
• Maintaining Accounting files and records 

Key Responsibilities

Administrative/Management: 

• Receives and records contracts and contract Payment Vouchers; 
• Maintains accounting records and files; 
• Participates in the annual Board of Survey; 
• Ensures there is propriety in the bills, invoices and contracts submitted for payment. 

Technical/Professional: 

• Prepares/Inserts Payment Vouchers on FinMan System for all Heads of Estimates and Deposit; 
• Checks and inserts Travel Vouchers on FinMan System; 
• Ensures that Vouchers are properly authenticated; 
• Ensures Vouchers have the Head, sub-Head, Object and Sub-Head against which payment is made; 
• Ensures that the amount payable is both in figure and words; 
• Confirms TRN, name and address of the person to whom payment is made; Verifies the nature of the payment; 
• Checks the authority for payment against the Voucher; 
• Reports prepared and submitted within agreed timeframe; 
• Updates and maintains assigned Register(s); 
• Assists with updating the Tracking System; 
• Performs any other related duties assigned from time to time, by the Senior Checking Officer, Manager Accounts Payables, Director Accounts Payables and Payroll, or the Principal Finance Officer. 

Required Knowledge, Skills and Competencies

Core: 

• Good oral and written communication skills 
• Good customer relations skills 
• Good interpersonal skills 
• Excellent planning and organizing skills 
• Ability to work in teams 
• Ability to work on own initiative 

Technical: 

• Knowledge of the FAA Act, other associated legislation, circulars, directives, bulletins
• Good knowledge of GOJ and Ministry’s Policies and Procedures 
• Knowledge of Government Accounting 
• Ability to use Microsoft Office applications viz Word, Excel, Outlook, PowerPoint
• Knowledge of relevant/applicable computerized Accounting Systems 
• Knowledge of Accounts Payables and GOJ’s payment process 
• Knowledge of Internal Controls 

Minimum Required Qualification and Experience

• AAT Level 2; or 
• ACCA-CAT Level B/Level 2; or 
• NVQJ Level 2, Accounting; or 
• Certificate in Accounting from an accredited University; or
• Completion of Second Year of the BSc. Degree in Accounting/Management Studies with Accounting or BBA Degree at an accredited University; or 
• A.Sc. Degree in Business Studies/Business Administration/Management Studies; or
• A.Sc. Degree in Accounting from the Management Institute for National Development (MIND); or 
• Certificate in Government Accounting Level 2.

Please note that only shortlisted applicants will be contacted.