Corporate Planner (GMG/SEG 2)

JOB PURPOSE:

The incumbent is responsible for assisting and supporting the development and implementation of the Strategic Business and Operational Plans across the Ministry, its Departments and Agencies. In addition, the incumbent provides assistance in developing and implementing, monitoring and evaluation strategies, which ensure the strategic priorities and objectives are integrated and achieved in accordance with the Public Finance Management Policy. 

The duties and responsibilities include but are not limited to the following: 

KEY RESPONSIBILITIES:

To provide guidance and technical support in the development and implementation of the Strategic Business and Operational Plans across the Ministry, its Departments and Agencies: 

• Ensures the Ministry’s Strategic Business and Operational Planning priorities are communicated to the Heads of Departments, Agencies and Divisions/Units; 
• Assists in designing Strategic Business and Operational planning processes ensuring conformity to established standards and alignment to the Ministry’s strategic objectives;
• Analyses data received ensuring relevance and consistency with agreed targets;
• Recommends improvement to planning processes to enhance efficiency and compliance with the agreed standards; 
• Reviews plans to assess the extent to which they are comprehensive and reflects the strategic priorities and objectives of the Ministry; 
• Assists in the implementation of the strategic business and operational planning framework across the Ministry, its Departments and Agencies; 
• Liaises with the relevant authority to acquire relevant information/guidelines relating to the strategic business planning processes; 
• Provides guidance and support in the use of reporting templates and guidelines to Heads of Departments, Agencies and Divisions/Unit on overall performance. 

To implement and manage an Information Management System to monitor key performance deliverables of the Ministry, its Departments and Agencies and reports on identified and potential risks: 

• Identifies and drives relevant organizational development programmes and initiatives to achieve organizational excellence; 
• Supports the ongoing review of Strategic Business and Operational Plans and recommends appropriate actions to ensure targets remain on track; 
• Assists in monitoring and evaluating key performance initiatives and programmes within the Ministry, its Departments and Agencies to ensure targets are being achieved as planned;
• Identifies and reports deviations related to planned priorities and objectives; 
• Aids in the development and introduction of quality monitoring and risk assessment systems to facilitate the smooth implementation of the Ministry’s Strategic Business and Operational Plans and mitigate potential threats to achieving targets; 
• Assists in crafting performance indicators to measure and report on the effectiveness of the Ministry’s strategic processes and plans; 
• Tracks and reports on the progress of the Ministry’s, its Departments and Agencies’ performance against strategic targets; 
• Assists in implementing relevant performance management and reporting systems to track performance and other strategy implementation.

To facilitate networking capabilities to support and improve the strategic planning process framework within the Ministry, its Departments and Agencies: 

• In collaboration with the Director, Strategic Planning and Performance Management, facilitates the integrated strategic business planning programmes in accordance with wider GOJ programmes, and the Ministry’s strategic priorities; 
• Assists in establishing mechanisms to ensure sustainable performance improvement initiatives are communicated, understood and implemented; 
• Undertakes research on matters relating to strategic planning and recommends best practices to inform and improve the initiatives and programmes within the Ministry, its Departments and Agencies. 

To support the Ministry’s reporting obligations to the relevant authorities: 

• Assists in the developing the Ministry’s Budget in accordance with the strategic Business and Operational Plans; 
• Assists in compiling and submitting the performance review reports on behalf of the Ministry, its Departments and Agencies to the relevant authorities; 
• Monitors initiatives and programmes and adopts a proactive approach to highlighting and initiating corrective action (s) in cases of delay or any other situations which may affect the timely completion and /or achievement of project objectives; 
• Follows-up with Heads of Departments. Divisions/Units to ensure requested performance review information are submitted within the agreed timeframe. 

MINIMUM QUALIFICATION AND EXPERIENCE:

• Bachelors Degree in Public Policy, Business/Public Administration; 
• Specialized training in planning and/or project management; 
• At least three (3) years experience in developing Strategic Business, Corporate and Operational Planning processes. 

SPECIFIC KNOWLEDGE, SKILLS & ABILITIES:

• Excellent analytical, written, verbal communication and presentation skills; 
• Ability to work without close supervision; 
• Ability to work with and relate to internal and external stakeholders; 
• Excellent knowledge of Government’s Strategic Business Planning/ Corporate and Operational Planning and Budgeting processes; 
• Excellent knowledge and understanding of corporate functions and their potential strategic contribution; 
• Working knowledge of Human Resource Management practices and Administrative management;
• Expert knowledge of the operations of the Ministry; 
• Knowledge and experience in Information Technology services; 
• Good knowledge of Government’s policy formulations, monitoring and evaluation processes;
• Excellent knowledge of performance monitoring techniques; 
• Proficiency in the use of statistical software; 
• Knowledge and understanding of research method and design, economic and social analysis, impact analysis and other techniques used in policy formulation and evaluation 

We thank all applicants for their interest in this career opportunity. However, please note, only short-listed candidates will be contacted