Health Records Clerk (HTAC/HRT 1) - Mandeville Regional Hospital

Qualification and Experience

• Four (4) CXC/GCE subjects at the ordinary level including English Language, Biology and Mathematics; 
• Clerical and/or computer experience an asset. 

Specific Knowledge and Required Skills

• Knowledge of Health Information Management 
• Knowledge of Health Information Systems 
• Knowledge of Health Services Management 
• Knowledge of Methods, procedures, practices, rules and regulation related of health data collection 
• Knowledge of Medical Terminologies 
• Knowledge of Current Trends in The Health Care Delivery Systems 
• Knowledge of the Data Protection Act 2020 
• Knowledge of Health Records Services Policies and Procedures 
• Knowledge of Health Records Storage & Retrieval Systems 
• Knowledge of Medico Legal Systems 
• Knowledge of Electronic Techniques for Processing Health Data 
• Good Oral and Written communication skills 
• Excellent Teamwork & Cooperation skills 
• Excellent Customer Focus & Quality Focus skills 
• Excellent Integrity & Ethics 
• Emotionally Intelligent 
• Knowledge of Information, Communication & Technology 

Key Responsibilities will include:

Technical/Professional 

• Checking the master index, casualty registration index and Patient Administration System to see if patient has been seen previously at hospital before assigning a medical record number. 
• Collecting all records from the Emergency desk to complete examination and confirmation on the patient administration system for hospital monthly statistical report. 
• Assembling records after registration of patients.
• Educating patients on the importance of keeping their appointment date and taking the appointment card when returning to the clinic. 
• Preparing for the clinic by ensuring that all health records for patients to attend on a particular date be retrieved before the date of the clinic. 
• Ensuring the registration of patients both manually and electronically.
• Collating of the Jamaica Injury Surveillance System (JISS) data and all related incidents or accidents. 
• Ensuring that out guides are placed in the file for each record retrieved.
• Filing laboratory and x-ray results in the appropriate health records and adding continuation sheets to records if needed the day before clinic. 
• Ensuring that all the health records needed for the clinic are found before the day of the clinic. 
• Completing an inventory for all the records retrieved for the clinic and places a check mark beside the records that are found. 
• Maintaining the appointment systems. 

Special Conditions Associated with the Job:

• Maintenance of confidentiality of patient records 
• Working on weekends when necessary 
• Climbing to retrieve patient records 
• Possible dust hazard 

NB. ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED.