Human Resource Assistant

Qualification and Experience:

• Diploma in Human Resources Management or Business Administration
• Computer training and competence
• At least two (2) years working experience
• Experience in an HR environment would be an asset
• Strong numerical and analytical skills

Skill Requirements/Key Competencies:

• Basic knowledge of personnel policies, procedures, and practices
• Working knowledge of industrial relations practices and employment legislation
• Good interpersonal and communication skills
• Results oriented
• Working knowledge of relevant software applications
• Innovative and excellent problem-solving skills

Reporting Relationship:

• Reports to: Human Resource Manager

Principal Functions:

• Prepare computation of leave balances at separation, end of contract, or retirement.
• Monitor leave escalation and notify Managers/Directors to action.
• Monitor and process resumption from leave.
• Prepare schedule of vacation leave balances for all employees at the end of the calendar and financial years.
• Process special leaves (such as no-pay leave, compassionate, special sick, maternity, paternity, national representation).
• Monitor and rectify discrepancies in leave application.
• Monitor and review attendance records/reports.
• Review attendance registers and identify where leave applications are outstanding.
• Update attendance for the regions on the HRMIS.
• Process HR benefits and provide basic information.
• Update employee records on the HRMIS.
• Update HR records in keeping with Human Resource Policies and Procedures.
• Advise Managers to approve outstanding leave applications.
• Advise staff of unaccounted absences to be addressed.

The Agency thanks all applicants in advance. Only individuals short-listed will be contacted.