Human Resource Officer (Training & Development) (GMG/AM 4) – Regional Office

Qualifications and Experience:

• Bachelor’s degree in Human Resource Management/Management or equivalent
• Certificate in Training and Assessment or equivalent 
• Two (2) years’ working experience in a related field; 
• Any equivalent combination of education, training and experience 

Specific Knowledge, Skills & Competencies:

Core 

• Good interpersonal skills; 
• Good planning and organizing skills; 
• Excellent time management skills; 
• Good oral and written communication skills; 
• Excellent skills in teamwork and cooperation; 
• Excellent integrity/ethics 
• Demonstrates initiative and creativity; 
• Flexible and adaptable to change; 
• Good customer relations skills 
• Sets and maintains high performance standards, detail oriented. 

Technical 

• Knowledge of Disciplinary Procedures and other GoJ policies that guide the delivery of HRMD services 
• Knowledge of Public Service Regulations 
• Knowledge of Laws, procedures and practices pertaining to industrial relations, employment and terminations, salary administration, employee benefits and welfare. 
• Knowledge of the current trends in Human Resource Development (HRD) 
• Knowledge of Ministry of Finance & the Public Service (MOF & PS) Circulars
• Proficient in the use of relevant computer applications 

Key responsibilities will include:

Administrative 

• Assisting with the preparation of the Unit’s annual budget and operational/work plan.
• Preparing and submitting individual work plan and reports 
• Attending and participating in meetings, training sessions and conferences 

Technical 

• In collaboration with the Manager, Human Resource Development, conducting training needs analysis to facilitate the preparation of the Authority’s long-term and short-term training plans. 
• Assisting with planning and execution of training sessions/workshops. 
• Guided by the Manager, Human Resource Development developing and updating training materials and manuals. 
• Presenting and facilitating training of staff in areas where expertise and experience exist;
• Assisting in ensuring that the respective study leave committees are established and the officers are trained and sensitized on the requirements/duties of the committee.
• Coordinating the planning of study leave interviews and sensitization sessions with the respective Human Resource Managers and Training Committees. 
• Preparing all the necessary documents and reports for study leave submission and approval.
• Consistently monitoring and updating the study leave database and keeping the Manager, Human Resource Development, informed on completion, extension and/or termination of study leave.
• Reviewing documents submitted for study leave and ensuring that all relevant information is submitted. 
• Preparing study leave approval letters in keeping with established guidelines and submitting them to the Manager, Human Resource Development. 
• Contacting officers on study leave to follow up on progress and outstanding information/documents. 
• Planning and conducting orientation exercises for new employees, and assisting with facilitating on-the-job training. 
• Collating information received from post-training sessions/workshops evaluation/feedback surveys and submitting to the Manager, Human Resource Development. 
• Actively promoting training and developmental opportunities as directed by the Manager, Human Resource Development. 
• Assisting with sensitizing staff approved for study and day release. 
• Assisting with managing the training programmes to ensure they respond to identified needs effectively and meet quality standards; 
• Assisting with monitoring the effectiveness of the Authority’s training plan and programmes.
• Assisting with guiding and advising staff of training programmes, distributing circulars and memos pertaining to training and study opportunities. 
• Assisting with liaising with various Ministries/Agencies with regard to training and development activities. 

NB. ONLY SHORTLISTED APPLICANTS WILL BE ACKNOWLEDGED