Internal Auditor

JOB PURPOSE

To conduct financial, performance, accounting, operational and system audits by gathering, organising and analysing information to ascertain whether they are executed in accordance with the relevant standards, regulations and guidelines (including the Financial Administration and Audit Act) and make recommendations for improvement where there are deviations. The incumbent is also responsible for conducting ISO 9001 2015 Quality Management Systems audit to ensure conformity to TAJs Quality Management Systems and international standards for its implementation and maintenance. 

KEY OUTPUTS

• Business process assessed and recommendations submitted; 
• Research and interviews conducted; 
• Risk Assessments conducted and submitted; 
• Working papers prepared and supporting audit evidence uploaded; 
• The implementation of agreed management recommendations monitored and its effectiveness reported; 
• Pre-Audit and spot checks conducted and submitted; 
• Special investigations audits conducted and referrals made; 
• Technical advice and guidance provided; 
• ISO 9001 2015 Quality Management Systems conducted; 
• Reports prepared and submitted. 

KEY RESPONSIBILITY AREAS

Technical and Professional Duties: 

• Conducts research on all functional areas within the Tax Offices and Business Units in order to gather background information of areas that will be audited; 
• Obtains and documents evidence ensuring audit conclusions are well documented;
• Reviews prior audit reports to ascertain whether recommendations previously given were implemented; 
• Collaborates with Team Leader to develop audit programmes/procedures and internal audit questionnaires; 
• Conducts observations and audit walkthroughs with auditees to understand the various business processes; 
• Researches and assesses risk management processes and records the results gathered; 
• Performs risk assessments on all business areas activities and uses the risk results to determine areas to be audited; 
• Conducts audits (field work) in conformance with the stipulated guidelines, Acts and Regulations; and to assess the adequacy, effectiveness and efficiency of the Authority’s internal control and systems; 
• Conducts research and interviews to anticipate emerging issues and decides how best to address the issues; 
• Prepares draft reports outlining issues identified and makes recommendations for corrective actions; 
• Examines and verifies payment vouchers, invoices, purchase orders, commitment vouchers, financial statements, bank reconciliations and other supporting documents to determine adherence to the Financial Administration and Audit Act (FAA Act); 
• Prepares working papers for assigned audits and uploads supporting audit evidence to the Internal Audit System (Teammate); 
• Conducts pre-audits and spot inspections to determine compliance with Regulations and report any deviations; 
• Submits monthly timesheets of all work completed as per guidelines; 
• Conducts special investigations and assignments within Tax Offices and Business Units as directed; 
• Conducts final payment verification (leave & salary) for separation from service based on the documents submitted; 
• Reviews and verfies tuition refund, family benefits and gratuity based on documents submitted ensuring compliance with the stipulated guidelines;
• Conducts ISO Audit 9001: 2015 to determine conformity to TAJ’s Quality Management System; 
• Monitors managements’ implementation of the audit recommendations and submits updates to Team Leader; 
• Conducts Annual Board of Survey at the closing of financial year;
• Provides oversight and verifies that all approved items are Board of Surveyed; 
• Provides oversight and verifies that all official records for disposition have received approval from Jamaica Archives and Records Department (JARD); 
• Supports the identification and management of risks within the organization ;
• Performs any other related duties assigned by the Senior Internal Auditor. 

PERFORMANCE STANDARDS

This job is satisfactorily performed when: 

• Business processes are assessed and recommendations are proposed and submitted based on set standards; 
• Research and interviews are conducted and submitted within the agreed timeframe; 
• Risk Assessments are conducted and submitted within the stipulated guidelines; 
• Pre-audits and spot checks completed and submitted in keeping with established standards and guidelines; 
• Technical advice and guidance provided in a timely and efficient manner; 
• Special investigations conducted and referrals made in accordance with prescribed guidelines; 
• ISO Quality Management Systems Audit is performed in keeping with ISO standards and guidelines; 
• Follow up audits conducted and accurate feedback provided by the stipulated time; 
• Reports prepared and submitted in keeping with established standard and agreed timeline. 
• Audit findings communicated to auditee for management responses in a timely manner.

AUTHORITY TO:

• Make recommendations for improvements to internal controls procedures, techniques and related operational systems; 
• Access all information and files within the organization 
• Assess the risk level that may deter the achievement of business objectives
• Recommend modification to the Audit Programme 

REQUIRED COMPETENCIES

Specific Knowledge 

• Comprehensive knowledge of the relevant tax laws, the Financial Administration and Audit Act (FAA); 
• Comprehensive knowledge of Tax Administration’s rules and regulations;
• Comprehensive knowledge of internal auditing and accounting principles and the applicable Global Internal Audit Standards; 
• Understanding of the principles and application of good corporate governance, business and operational risks and control processes and procedures; 
• Sound knowledge of Government Accounting principles and procedures; 
• Working knowledge of computerised financial management and information systems; 

Required Skills and Specialised Techniques 

• Excellent financial analysis, decision making and problem solving skills;
• Good investigative, research and analytical skills; 
• Keen attention to details; 
• Good time management and organizing skills; 
• Good communication and interpersonal skills; 

Qualifications and Experiences 

• BSc. Degree in Accounting or ACCA Level II or Public Administration or equivalent; 
• Certificate in auditing techniques would be an asset 
• Two to Three (2-3) years related work experience; 

WORKING CONDITIONS

• Normal office environment; 
• Travel (60-70%); 
• Exposure to hazardous conditions;
• Irregular working hours (to include weekends);