Inventory Officer

Job Purpose

Under the direct supervision of the Director, Facilities, Property and Transport, the Inventory Officer is responsible for establishing and maintaining inventory records of the Authority’s furniture, equipment and assets. The incumbent is also responsible for identifying and recommending equipment, furniture and assets that should be Board of Survey to the relevant authorities utilizing Government of Jamaica’s guidelines. 

Key Responsibilities

Technical/Professional 

• Maintains systems procedures and activities to facilitate the optimum levels of inventory control for the NFA 
• Develop and maintain database of all government furniture, equipment and other assets
• Maintains and secures all inventory records in Head Office and all outstations
• Monitors location of all furniture, equipment and government assets 
• Develops and maintains Master Inventory of furniture, equipment and assets of the Authority’s Head Office and all outstations 
• Updates Master Inventory records electronically and manually. 
• Identifies and recommends all repairs and Board of Survey to the relevant authorities
• Installs and maintains all location records within the Authority’s government furniture, equipment and assets 
• Prepares report on all equipment and furniture that are to be repaired/ Board of Surveyed
• Ensures that the proper protocol is utilized to dispose of Government’s assets.
• Travels island wide to conduct inventory duties. 
• Liaises with members of staff to ensure proper usage of government furniture, equipment and assets 
• Examines supply invoices and compares with purchase orders. 
• Performs other related duties that may be assigned from time to time.

Required Knowledge, Skills and Competencies

Core 

• Communicating Effectively 
• Working Collaboratively 
• Effective Decision Making 
• Ensuring Value for tax payer’s money 
• Resource mobilization 
• Providing Quality Service 

Technical 

• Operations and Maintenance 
• Space management 
• Occupational Health and Safety 
• Risk Analysis and Mitigation 
• Crisis Management 

Minimum Required Qualification and Experience

• Diploma in Inventory Management, Business Management or related disciplines from a recognized institution. 
• Two (2) years experience in a comparable working environment. 

OR 

• Certificate in Inventory Management, Business Management or related disciplines from a recognized institution. 
• Four (4) years experience in a comparable working environment. 

OR 

• Four (4) CXC or GCE O levels including English Language and Mathematics.
• Five (5) years experience in a comparable working environment. 

Special Condition Associated with the Job

• Exposure to dust, harmful chemicals 
• Required to visit the stockroom, a non-office environment. 
• Some lifting may be required. 
• Required to travel islandwide.

Please note that only shortlisted applicants will be contacted.