Property and Security Manager

KEY RESPONSIBILITIES:

Management/Administrative Responsibilities: 

• Researches and provides insights on existing and future demands and services regarding property and security management 
• Prepares reports, presentations and other official documents towards the effective management and provision of services 
• Represents the ITA at national, regional and international meetings, seminars and conferences and provides required feedback and contribution 
• Develops individual work plan in alignment with Operational Plan and strategic direction of the Branch 
• Develops property and security processes and protocols for all ITA locations across the island 
• Provides technical advice to Manager Administration & Asset Management, Director General, Deputy DG, Corporate Services and Director General on property and security matters across all locations 
• Contributes to the strategic planning process within the Administration & Asset Management Branch 

Technical/Professional Responsibilities: 

• Examines and verifies requests for office accommodation and property requirements Develops floor plans and office layouts for the new or revised accommodations in keeping with principles of ergonomics. 
• Participates in negotiations for acquisition, lease and rental of properties for the ITA. Ensures terms and conditions of agreements are consistent with the dictates of policy and that the interests of the Authority and government are secured. 
• Reviews new and existing lease and rental agreements for the ITA 
• Liaises with the Commissioners of Lands and Land Valuation to facilitate valuation of properties for purchase or rental. 
• Negotiates and meets with persons from private sector, such as Investors, Landlords, and Real Estate Agents from time to time with a view to entering into agreements for purchase, lease or rental of premises for office accommodation. 
• Manages and coordinates any changes in office layout or location based on changes in assignment or size of the ITA. 
• Contributes to the formulation and implementation of energy saving initiatives and strategies. 
• Liaises with the Rent Assessment Board and Legal Services Division for interpretations and application of the provisions of legislation on property rental. 
• Coordinates and ensures proper inspection of government-owned and rented properties.
• Determines and recommends building repairs, maintenance, renovations or termination of arrangements. 
• Contributes to the formulation of the ITA’s Disaster Recovery Plan in regards to building, furniture, equipment and other paraphernalia. 

Security Management: 

• Develops the ITA’s protective security strategy and risk assessment framework
• Conducts periodic audits/inspections to ensure physical, personnel and information security standards are being adhered/achieved 
• Liaises with Ministry of National Security and JCF to ensure ITA’s security standards are adequate based on assessed risks levels and in keeping with GoJ standards in protective security 
• Manages the camera system of the ITA 
• Monitors the implementation of the ITA’s policy for handling firearms at the ITA locations, including ITA Service Hubs 
• Monitors trends in security breaches or potential security breaches, recommends and coordinates implementation of remedial actions 
• Manages service contracts with private security companies 
• Sensitizes staff and stakeholders regarding protective security measures and their responsibilities in ensuring security standards are maintained, including the development and delivery of training in protective security matters. 

Human Resource Responsibilities: 

• Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommends or initiatives correction action where necessary to improve performance and/or attaining established personal and/or organizational goals 
• Participates in the recruitment of staff for the ITA and recommends transfers, promotion, termination and leave in accordance with established human resource policies and procedures 
• Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching 
• Contributes to a system that fosters a culture of teamwork, integrity, engagement, high performance and commitment to the organisation’s goals and initiatives 
• Contributes to the development and implementation of a succession planning framework in collaboration with the Human Resource Management and Development Division
• Participates in setting the framework for culture and expectations for the onboarding or Orientation programme/process. 
• Performs other related duties as directed by the Director, Administration & Asset Management 

Working Conditions

• Typical office environment. 
• May be required to visit locations for property and security review and work extended hours. 
• Exposure to circumstances that may surround possible security breaches.

REQUIRED KNOWLEDGE, SKILLS, AND COMPETENCIES

Core: 

• Oral and written communication skills 
• Interpersonal skills 
• Integrity 
• Team and results oriented 
• Interpersonal skills 

Technical: 

• People management 
• Project management skills 
• Negotiating skills 
• Planning and organising 
• Excellent knowledge of property and estate management 
• Excellent knowledge of protective security and security management 
• Knowledge of government policies and regulations in relation to property and security management 

Minimum Required Qualification and Experience:

• Bachelors Degree in Property Management/Public Administration/ Management Studies or related social science 
• Formal training in property and estate management 
• Training/Certification in protective security 

Please note that only shortlisted applicants will be contacted.