Manager, Payroll (FMG/PA 2)

KEY OUTPUT

• Progress of payroll preparation monitored;
• Accurate payment of salaries and deductions on the due date;
• Salaries bank accounts monitored;
• Statements and annual returns prepared and submitted;
• Reports prepared;
• Human Resource needs identified.

KEY RESPONSIBILITY AREAS

Technical/Professional Responsibilities

• Receives all correspondence in respect of salary;
• Directs the preparation of payroll related matters;
• Notes and dispatches correspondence to the appropriate Officer along with any necessary clarification or explanation of any technical matter;
• Ensures that the proper procedures and guidelines regarding the payment of salaries are being carried out by the unit;
• Monitors the progress of payroll preparation;
• Collaborates with the Director, Financial Accounts ensuring that incidences of overpayment or underpayment are eliminated and that proper controls exists for the early detection of errors;
• Ensures that salaries and all deductions are paid on time;
• Ensures that advances and overpayment of salaries are promptly recovered;
• Maintains and balances salary on and off control Register;
• Ensures that the salaries bank account is funded. Account is monitored to avoid overdraft;
• Maintains continuous record of salary particulars of each employee on the payroll showing such information as date of appointment, incremental date, post, cost centre., salary scale, present salary and notes regarding acting appointments etc.;
• Ensures all payroll information and records are maintained in accordance with statutory requirements;
• Checks and verifies that all statutory deductions and other authorized deductions are made and paid over promptly;
• Ensures that annual returns such as Income Tax. NIS and NHT are made promptly after the end of the year;
• Ensures that balances in the account at the end of the Financial Year are lodged to the Consolidated Fund;
• Deals with problems related to salaries which officers are unable to solve;
• Provides information and answer to queries in relation to salaries;
• Supports all internal and external audits related to payroll;
• Trains members of staff in the branch on all the complexities and intricacies regarding the computation of salaries and allowances.

Other Responsibilities:

• Participates in the development and preparation of the Operational Plan for the Branch;
• Assists with the preparation of the Personnel Emoluments budget by providing pertinent information on all members of staff to the Accounts Management Branch;
• Manages payroll workload to meet operational requirements;
• Provides letters to employees or organizations, of employee’s salary particulars, such as salary, NHT contributions, Income Tax etc. at their requests;
• Prepares and submits Statements and Annual Returns, ensuring the provision of accurate and timely information for decision making;
• Prepares relevant fortnightly, monthly, quarterly and year-end reports required
• Provides technical advice on Payroll procedures and preparation as required;

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• A Bachelor’s degree in Accounting or Business Administration from a recognised institution;
• Plus successful completion of the relevant government accounting and computing courses and at least three (3) years’ experience;
• Satisfaction of the Proficiency criteria;
• Any equivalent combination of education and experience.

The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.