Payment Officer (FMG/AT 2)

JOB PURPOSE

Under the direct supervision of the Manager, Payments (FMG/PA 2), the Payment Officer is responsible for the preparation and posting of payment vouchers for goods, services and travel claims, ensuring accuracy, compliance, and timeliness.

• Post payment vouchers to the Government Financial Management System (GFMS)
• File payment vouchers
• Maintain payment/utility/travel registers
• Assist in cashier duties.

KEY OUTPUTS

• Payment Vouchers properly prepared.
• Utility, contract, travel claim and rent registers properly maintained
• Commitments cleared to generate payment vouchers
• Payment Register maintained.
• Travel Register maintained.
• Payees advised on the status of payments.

PERFORMANCE STANDARDS

• Payment vouchers are accurately prepared and inserted within the specified time frame and in accordance with GOJ Regulations.
• Level of accuracy in registers maintained

JOB RESPONSIBILITIES

• Posts payment vouchers on the Government Financial Management System (GFMS)
  • Receives authorized Commitment Requisitions along with invoices, claims, bills, etc. and clears commitment to generate payment vouchers ensuring the correctness of details regarding:
    • Payee
    • Amounts payable
    • Account codes
    • Purpose or description of payment
    • Authority or file reference
  • Print payment vouchers from GFMS and stamp vouchers ‘PAID’
  • Batch and file payment vouchers.
• Maintain the following registers:
  • Utility (Flow, Digicel, Cable, Internet)
  • Rent
  • Contract
  • Travel Claim
•  Assist internal and external clients with queries regarding payment status.
• Act as a relief cashier.
  • Perform cashier functions in the absence of the Collections Officer.

KEY COMPETENCIES

Core Competencies:

• Effective written and verbal skills
• Good teamwork and cooperation skills
• Customer and quality focus
• Excellent interpersonal skills.
• Analytical skills/keen eye for details.
• Good time management and organising skills.

Technical Skills

• Knowledge of the Financial Administration & Audit (FAA) Act and its Instructions, principles, and practices relating to public sector accounts.
• Experience in Government account code classification.
• Competence in the use of relevant computer applications (Microsoft Office Suite)

REQUISITE QUALIFICATIONS

• AAT Level 2.
• ACCA – CAT Level B/Level 2.
• NVQJ Level 2.
• Certificate in Accounting from an accredited University.
• Completion of second year of the BSc. Degree in Accounting/Management Studies with Accounting or BBA Degree at an accredited University.
• ASc. Degree in Business Studies/Business Administration/Management Studies.
• ASc. Degree in Accounting from the Management Institute for National development (MIND); or
• Certificate in Government Accounting Level 2