Payroll Officer (FMG/AT2)

KEY OUTPUTS

• Accurate payment of salaries and deductions on the due date
• Salaries control maintained and balanced
• Staff salary records maintained
• Deduction reports maintained
• Deduction listings submitted on time
• Payroll correspondence filed
• Leave certificate (P45) and last pay certificate (P24) prepared.
• Statutory schedules prepared

KEY AREAS OF RESPONSIBILITY

To ensure the timely and accurate preparation of the fortnightly payroll assigned.

• Salary Computation
  • Directly responsible for the fortnightly.
  • Assists in the preparation of the payroll ensuring all relevant information in connection with the payment of salaries are properly entered on the payroll system.
  • Check and ensure that salary is correctly computed and any differences/errors.
  • Ensure that advances and overpayments of salaries are promptly recovered.
  • Prepare leave certificate (P45) and last pay certificate (P24).
  • Prepares payment/lodgement vouchers.
  • Maintain and balance salary Control Register for each payroll run.
• Deductions and Returns
  • Check and verify that statutory deductions and other authorized deductions are made and paid over promptly.
  • Ensure that annual returns such as Income Tax, NIS and NHT are made promptly after the end of the year.
• Other Duties
  • Assists in the preparation of the Personnel Emolument Budget by providing salary particulars on each staff member
  • Provide letters to employees or organizations on behalf of employees regarding salary payable, NHT contributions, Income Tax, etc.
  • Any other duties assigned from time to time.

PERFORMANCE STANDARDS

• Payroll prepared within specified timeframe in accordance with the FAA Act Instructions.
• Salary deductions prepared in a timely manner in accordance with the FAA Act Instructions.
• Annual Returns submitted in a timely manner in accordance with the FAA Act Instructions.
• Salary Control Register maintained in keeping with set standards.
• Salary Records maintained in keeping with set standards.

REQUIRED COMPETENCIES

Core

• Good oral and written communication skills.
• Good customer relation skills.
• Good interpersonal skills.
• Excellent planning and organizing skills.
• Ability to work in teams.
• Ability to work on own initiative.

Technical

• Knowledge of the FAA Act.
• Good knowledge of GOJ and Ministry’s Policies and Procedures.
• Knowledge of Government Accounting.
• Ability to use Microsoft Office applications namely Word, Excel, Outlook
• Knowledge of relevant payroll software and other applicable computerized accounting systems.
• Knowledge of Accounts Payables and GOJ’s Payment Process
• Knowledge of Internal Controls

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

• AAT Level 2
• ACCA-CAT Level B/Level 2
• NVQJ Level 2, Accounting.
• Certificate in Accounting from an accredited University
• Completion of second year of the BSc. Degree in Accounting/Management Studies with Accounting or BBA Degree at an accredited University
• ASc. Degree in Business Studies/ Business Administration/Management Studies
• ASc. Degree in Accounting from the Management Institute for National Development (MIND)
• Certificate in Government Accounting Level 2.
• Experience in Government payroll computation and administration

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

• Typical working conditions

AUTHORITY

• NIL